General/Admin VA - Personal Assistant

Catalyst Outsourcing; Northern (KY); Hybrid; USD 5,600 - 7,600; Full time

Job summary

Catalyst Outsourcing is seeking a highly organized General Administrative Virtual Assistant to support a Singapore-based client with day-to-day operations. The role emphasizes calendar management, data entry, and clear communication while working remotely on a full-time basis.

The ideal candidate has at least 2 years of remote work experience, advanced Excel/Google Sheets skills, and the ability to work independently, often outside regular hours to accommodate the client’s schedule.

Qualifications

• At least 2 years of remote work experience as an Administrative VA or similar role.
• Advanced proficiency in Microsoft Excel and Google Sheets (formulas and data management).
• Experience with email management and professional business communication.
• Experience with calendar management, appointment scheduling, and booking meetings.
• Strong written and verbal English communication skills.
• Ability to work independently with minimal supervision.
• Willing to work full-time during Philippine day shift hours.

Responsibilities

• Manage and organize emails, ensuring timely responses and inbox management.
• Schedule meetings, book appointments, and manage the client’s calendar.
• Handle administrative tasks such as data entry, document preparation, and file organization.
• Create, update, and maintain spreadsheets using Excel and Google Sheets; use formulas to analyze data.
• Coordinate meetings and ensure schedules are updated accurately.

Skills

Remote work

Excel

Google Sheets

Email management

Calendar management

English communication

Independent worker

Tools

CRM systems

Job description

# General/Admin VA - Personal AssistantSGD 750 / monthFull-time## About the role### OverviewWe are looking for a highly organized and reliable General Administrative Virtual Assistant to support a Singapore-based client with day-to-day administrative operations.The ideal candidate should have at least 2 years of remote work experience and be highly proficient in Microsoft Excel and Google Sheets, particularly with formulas and data management. This role requires someone who is detail-oriented, has excellent communication skills, and can efficiently manage administrative tasks while working independently.### Key ResponsibilitiesManage and organize emails, ensuring timely responses and proper inbox managementSchedule meetings, book appointments, and manage the client's calendarHandle administrative tasks such as data entry, document preparation, and file organizationCreate, update, and maintain spreadsheets using Excel and Google SheetsUtilize formulas and functions to organize, analyze, and manage data efficientlyCoordinate meetings and ensure schedules are updated accuratelyMaintain organized records and documentationProvide general administrative support and assist with ad-hoc tasks as required### Required Skills & QualificationsAt least 2 years of experience working remotely as an Administrative Virtual Assistant or similar roleAdvanced proficiency in Microsoft Excel and Google Sheets, especially formulas and spreadsheet managementExperience with email management and professional business communicationExperience with calendar management, appointment scheduling, and booking meetingsExcellent organizational, multitasking, and time management skillsStrong written and verbal English communication skillsAbility to work independently with minimal supervisionWilling to work full-time during Philippine day shift hours### What We're Looking ForA dependable and detail-oriented administrative professionalSomeone who is proactive and takes ownership of assigned tasksStrong problem-solving and organizational skillsExcellent communication and interpersonal skillsA team player who can adapt quickly to changing prioritiesNOTE:This role may occasionally require you to work outside the regular 9:00 AM to 6:00 PM schedule. As a Personal Assistant (PA), you may also receive occasional messages or requests from the client outside your scheduled working hours.While you are not expected to perform regular work outside your designated schedule, some level of availability for occasional communication may be required. If you are strictly available only from 9:00 AM to 6:00 PM and are completely unavailable outside these hours, this position may not be the most suitable for you.### Nice to HavePrevious experience supporting Singapore-based clientsExperience working with coaches, consultants, or clients in the coaching industryFamiliarity with CRM systems and productivity toolsExperience creating reports and managing business documentation### What you'll need2+ years experienceStrong written Englishcomfortable working outside working hours