Executive Assistant Operations Manager

remoting.work; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

remoting.work is seeking a highly skilled Executive Assistant and Strategic Support Specialist to provide world-class administrative, operational, and strategic support to business leaders and clients, driving growth and streamlining organizational performance.

The ideal candidate is a polished communicator, strategic thinker, and detail-oriented professional who can manage complex calendars, coordinate travel, prepare high-quality documents, handle confidential matters, and collaborate across

Qualifications

• 3–5 years of experience as EA, operations, or strategic support.
• Virtual administration experience and client service.
• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Fast-paced environment experience.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for executives.
• Prepare and edit professional correspondence, presentations, and reports.
• Handle confidential information with discretion.
• Streamline administrative and operational processes.
• Assist in project planning, tracking, and execution.
• Coordinate with cross-functional teams to ensure clear communication.
• Conduct research and prepare summaries to support strategic decisions.
• Serve as primary point of contact for clients and foster relationships.
• Anticipate needs and provide innovative solutions.

Skills

Calendar management

Communication skills

Strategic thinking

Discretion

Project coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Asana

Trello

Job description

\"Job Overview\"

We are seeking a highly skilled, proactive, and resourceful Executive Assistant and Strategic Support Specialist to provide world class administrative, operational, and strategic support to business leaders and clients, driving business growth and streamlining organizational performance.

\"Ideal Candidate\"

You are a polished communicator, strategic thinker, and detail oriented professional capable of managing complex tasks, anticipating needs, and executing with precision. You are a self motivated organizer with a passion for creating order out of chaos, eager to work closely with executives, clients, and cross functional teams to ensure seamless operations, clear communication, and measurable outcomes.

\"Key Responsibilities\"

Executive Support & Administration

• Manage complex calendars, schedule meetings, and coordinate comprehensive travel arrangements for executives.


• Prepare and edit professional correspondence, presentations, and reports with accuracy and attention to detail.


• Handle confidential information and sensitive matters with the utmost discretion and integrity.

Operational Management & Project Coordination

• Streamline administrative and operational processes to enhance efficiency and productivity across the organization.


• Assist in project planning, tracking, and execution, ensuring timely completion of deliverables.


• Coordinate effectively with cross-functional teams to facilitate seamless workflow and clear communication.

Strategic Support & Client Relations

• Conduct research, compile data, and prepare insightful summaries to support strategic decision-making.


• Act as a primary point of contact for clients, ensuring exceptional customer service and fostering strong relationships.


• Anticipate executive and client needs, proactively addressing issues and providing innovative solutions.

\"Skill Sets Required / Preferred\"

Technical Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).


• Experience with virtual administrative tools and communication platforms.


• Familiarity with project management software (e.g., Asana, Trello) is preferred.


• Strong digital literacy and ability to quickly learn new software and systems.

Soft Skills

• Exceptional customer service orientation and interpersonal skills.


• Superior written and verbal communication abilities.


• Strategic thinking and robust problem solving capabilities.


• Outstanding organizational skills and meticulous attention to detail.


• Proactive, resourceful, and highly self motivated.


• Ability to anticipate needs, prioritize tasks, and manage multiple priorities effectively.


• High level of professionalism, adaptability, and discretion.

Experience & Education

• Minimum of 3 to 5 years of experience in an Executive Assistant, Operations Manager, or similar strategic support role.


• Proven experience in virtual administrative assistance and delivering world class customer service.


• Bachelors degree in Business Administration, Communications, or a related field is preferred.


• Demonstrated ability to manage operations and provide high level administrative support in a fast paced environment.


• Must be Philippines