Gas Department Administrative Secretary — Data Entry & Records

City of Florence, Alabama; Florence (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Florence, Alabama is seeking a detail-oriented secretary for the Gas Department to support the Supervisor with clerical tasks, data entry, filing, and report preparation.

You will handle office equipment, customer service, and overtime as required, maintaining filing systems and supporting field operations as needed. This role requires good communication, proficiency in Word, Excel, and PowerPoint, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High School graduate or GED.
• Eighteen months to three years of experience in an office environment with an emphasis on customer service.
• Must have a valid driver's license.

Responsibilities

• Composes and prepares letters, schedules, notices, and other correspondence.
• Relays instructions and messages.
• Operates basic office equipment (computer, copier, typewriter, fax, calculator).
• Maintains filing and records of section operations.
• Answers phone and directs calls within the section.
• Prepares reports for the Supervisor using common spreadsheet/word processing programs.
• Performs other duties as assigned by the Supervisor.

Skills

Data entry

Filing

Customer service

Typing

Office multitasking

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The City of Florence, Alabama is seeking a detail-oriented secretary for the Gas Department to support the Supervisor with clerical tasks, data entry, filing, and report preparation.

You will handle office equipment, customer service, and overtime as required, maintaining filing systems and supporting field operations as needed. This role requires good communication, proficiency in Word, Excel, and PowerPoint, and the ability to manage multiple tasks in a fast-paced environment.