Gas Department Administrative Manager

Greenville Utilities; Greenville (NC); Vor Ort; USD 55.000 - 87.000; Vollzeit

Zusammenfassung

Greenville Utilities is seeking a Managing Administrative Assistant in the Gas Department to support complex administrative tasks, budgeting, and records management. This role supervises clerical staff, handles scheduling, prepares reports, and acts as a power user for Oracle Customer Cloud Service.

A stable, community-focused employer offering growth opportunities and a collaborative team environment. Typical schedule is Monday through Friday, 8 am–5 pm, with competitive benefits and

Qualifikationen

• Associate degree in related field
• Over five (5) years of experience in administrative roles
• Experience supervising clerical staff is preferred

Aufgaben

• Supervises the work of assigned personnel including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Coordinates daily administrative operations by managing correspondence, calls, confidential mail, office supply inventory, and departmental communications.
• Responsible for scheduling customer appointments for connections effectively and efficiently and ensures customer information and billing system accurately reflects the field actions taken by departmental crews.
• Provides comprehensive administrative support to department leadership by preparing correspondence, managing calendars, organizing meeting materials, producing presentations, coordinating travel, and handling confidential personnel information.
• Supports budget preparation by tracking expenditures, entering operational and payroll data into the enterprise budget system, assembling required documentation.
• Prepares material for board meetings and internal planning sessions.
• Manages administrative processes by maintaining departmental records in accordance with retention and disposition schedule, processes invoices, and prepares required compliance communications for customers, including interruptible service notifications.
• Compiles, analyzes, and distributes statistical and operational data for reporting, including KPIs and corporate reports.
• Performs system testing as a power user to ensure accuracy.
• Creates purchase requisitions, completes purchase card reconciliations and submits invoice approvals as appropriate.
• Participates in various committees and sub-committees as needed.
• Performs related work as required.

Kenntnisse

Office administration

Budget tracking

Ausbildung

Associate degree in related field

Tools

Oracle Customer Cloud Service

Jobbeschreibung

Greenville Utilities is seeking a Managing Administrative Assistant in the Gas Department to support complex administrative tasks, budgeting, and records management. This role supervises clerical staff, handles scheduling, prepares reports, and acts as a power user for Oracle Customer Cloud Service.

A stable, community-focused employer offering growth opportunities and a collaborative team environment. Typical schedule is Monday through Friday, 8 am–5 pm, with competitive benefits and