Gas Department Admin Supervisor | Budget & Operations Lead

Greenville Utilities Commission; Greenville (NC); On-site; USD 55,000 - 87,000; Full time

Benefits offered by this job

Medical and Dental Plans

LGERS retirement plan

On-Site Health Clinic

Paid Holidays Vacation and Sick Leave

Flexible Spending Accounts

Professional Development

Tuition Assistance Program

Wellness Programs

Computer Purchase Program

Job summary

Greenville Utilities Commission in Greenville, NC is seeking a Managing Administrative Assistant in the Gas Department to support leadership, manage records, coordinate scheduling, and assist with budgeting.

You will supervise clerical staff, oversee customer appointment scheduling, and serve as a power user for the Oracle Customer Cloud Service. The role offers comprehensive benefits and a stable, community-focused workplace.

Qualifications

• Associate degree in related field.
• Experience supervising clerical staff.
• Strong organizational and communication skills.

Responsibilities

• Supervises the work of assigned personnel including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Coordinates daily administrative operations by managing correspondence, calls, confidential mail, office supply inventory, and departmental communications.
• Responsible for scheduling customer appointments for connections effectively and efficiently and ensures customer information and billing system accurately reflects the field actions taken by departmental crews.
• Provides comprehensive administrative support to department leadership by preparing correspondence, managing calendars, organizing meeting materials, producing presentations, coordinating travel, and handling confidential personnel information.
• Supports budget preparation by tracking expenditures, entering operational and payroll data into the enterprise budget system, assembling required documentation.
• Prepares material for board meetings and internal planning sessions.
• Manages administrative processes by maintaining departmental records in accordance with the appropriate retention and disposition schedule, processes invoices, and prepares required compliance communications for customers, including interruptible service notifications.
• Compiles, analyzes, and distributes statistical and operational data for reporting, including KPIs and corporate reports.

Skills

Supervisory experience

Budgeting support

Customer scheduling

Records management

Oracle Cloud Service

Education

Associate degree in related field

Tools

Oracle Cloud Service

Job description

Greenville Utilities Commission in Greenville, NC is seeking a Managing Administrative Assistant in the Gas Department to support leadership, manage records, coordinate scheduling, and assist with budgeting.

You will supervise clerical staff, oversee customer appointment scheduling, and serve as a power user for the Oracle Customer Cloud Service. The role offers comprehensive benefits and a stable, community-focused workplace.