Senior Administrative Assistant - Government Utilities

Athens-Clarke County Unified Government; Athens (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Athens-Clarke County Unified Government is seeking an Administrative Specialist to provide clerical and computer support to the Public Utilities Department. Responsibilities include payroll processing, budgeting, records, calendar management, and Open Records requests, with notary and driving requirements.

The role requires a high school diploma with several years of related experience; an associate degree is preferred.

Qualifications

• High school diploma or equivalent with 3 years of secretarial, governmental bookkeeping, accounting, payroll processing, or related experience.
• Must possess or have the ability to acquire Notary Public status.
• Must possess a valid driver's license.
• Supervisory experience is preferred.
• Associate's degree in business, accounting, secretarial science, or related discipline preferred.

Responsibilities

• Creating, proofreading, and documenting correspondence and agenda reports; reports prepared for the Mayor & Commission.
• Coordinating calendar management for the Director, Assistant Directors, and scheduling building meeting rooms.
• Processing payroll entries, timekeeping, and other HR-related documents with high confidentiality.
• Handling Open Records Requests as the designated OR contact for the Public Utilities Department.
• Managing financial systems related to accounting, invoicing, requisitions, credit card reconciliation, travel arrangements, and reconciliations.
• Greet visitors and direct to appropriate personnel; notarize official documents.
• Managing and reviewing documents requiring the Director's signature.
• Assists in training and supervision of staff and interns; assists with budget development and cost tracking.

Skills

Secretarial

Bookkeeping

Payroll processing

Computer applications

Training

Education

High school diploma or equivalent

Associate's degree in business/ accounting/ secretarial science

Job description

Athens-Clarke County Unified Government is seeking an Administrative Specialist to provide clerical and computer support to the Public Utilities Department. Responsibilities include payroll processing, budgeting, records, calendar management, and Open Records requests, with notary and driving requirements.

The role requires a high school diploma with several years of related experience; an associate degree is preferred.