Gala Week Event Operations Coordinator (Temp)

The Executive Leadership Council; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Job summary

The Executive Leadership Council is seeking a Temporary Event Office & Program Logistics Coordinator to support Gala Week operations in Washington, DC. This short-term role focuses on establishing and running the on-site event office, coordinating vendors, and ensuring seamless execution.

The ideal candidate will be highly organized, calm under pressure, and able to juggle offices, scheduling, and hands-on logistics across a large-scale signature event.

Qualifications

• 5+ years of professional experience in event management or operations.
• Experience supporting large-scale conferences or galas.
• 3-5+ years in office management / admin operations.
• 1-2+ years supporting senior leaders or executives.
• Experience establishing an event office or operations center.
• Proficiency with Microsoft 365; familiarity with project management tools.
• Willingness to travel and work onsite during Gala Week.

Responsibilities

• Lead setup and breakdown of the on-site event office.
• Coordinate inventory, packing, shipping of supplies.
• Maintain event documents, schedules, and credentials.
• Coordinate printing, supplies, and signage.
• Support vendor schedules, deliveries, and setup.
• Provide admin support to event leadership.
• Track deadlines and priorities for event day.

Skills

Event management

Operations coordination

Vendor coordination

Executive support

Proactive ownership

Communication skills

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

Job description

The Executive Leadership Council is seeking a Temporary Event Office & Program Logistics Coordinator to support Gala Week operations in Washington, DC. This short-term role focuses on establishing and running the on-site event office, coordinating vendors, and ensuring seamless execution.

The ideal candidate will be highly organized, calm under pressure, and able to juggle offices, scheduling, and hands-on logistics across a large-scale signature event.