Hybrid Event Logistics Coordinator (Temp-to-Perm)

Beacon Hill; Washington (District of Columbia); Hybrid; USD 49,000 - 65,000; Full time

Job summary

Beacon Hill is seeking an Event Logistics Coordinator to join our team in Washington, D.C. on a temporary-to-permanent basis. The role involves coordinating logistics for nationwide fundraising events, managing vendors and budgets, and ensuring seamless on-site operations.

The position requires strong organizational and communication skills and willingness to travel nationwide for events. The ideal candidate has 1+ years of event planning or related experience, a Bachelor’s degree or equivalent,

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 1+ years of event planning, event logistics, meeting planning, or related experience.
• Experience managing vendors, budgets, contracts, and event operations.
• Strong organizational, communication, and problem-solving skills.
• Detail-oriented self-starter with the ability to manage multiple priorities simultaneously.
• Comfortable traveling nationally and working occasional evenings and weekends for events.

Responsibilities

• Coordinate logistics for nationwide fundraising events, including 5Ks, galas, and other development initiatives
• Manage vendors, contracts, permits, event materials, registration, volunteers, and on-site event operations
• Track event budgets, process invoices, and reconcile expenses to ensure successful event execution
• Coordinate shipping, inventory, and distribution of event supplies across multiple locations
• Maintain event calendars and collaborate with internal teams to support sponsorship fulfillment and event planning
• Provide end-to-end event support, from planning through post-event evaluation

Skills

Event planning

Logistics coordination

Vendor management

Budget tracking

Communication

Problem solving

Multitasking

Education

Bachelor’s degree or equivalent experience

Job description

Beacon Hill is seeking an Event Logistics Coordinator to join our team in Washington, D.C. on a temporary-to-permanent basis. The role involves coordinating logistics for nationwide fundraising events, managing vendors and budgets, and ensuring seamless on-site operations.

The position requires strong organizational and communication skills and willingness to travel nationwide for events. The ideal candidate has 1+ years of event planning or related experience, a Bachelor’s degree or equivalent,