Event Logistics Coordinator - $24-$28/hr - DC

Beacon Hill; Washington (District of Columbia); Hybrid; USD 49,000 - 65,000; Full time

Job summary

Beacon Hill is seeking an Event Logistics Coordinator to join our team in Washington, D.C. on a temporary-to-permanent basis. The role involves coordinating logistics for nationwide fundraising events, managing vendors and budgets, and ensuring seamless on-site operations.

The position requires strong organizational and communication skills and willingness to travel nationwide for events. The ideal candidate has 1+ years of event planning or related experience, a Bachelor’s degree or equivalent,

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 1+ years of event planning, event logistics, meeting planning, or related experience.
• Experience managing vendors, budgets, contracts, and event operations.
• Strong organizational, communication, and problem-solving skills.
• Detail-oriented self-starter with the ability to manage multiple priorities simultaneously.
• Comfortable traveling nationally and working occasional evenings and weekends for events.

Responsibilities

• Coordinate logistics for nationwide fundraising events, including 5Ks, galas, and other development initiatives
• Manage vendors, contracts, permits, event materials, registration, volunteers, and on-site event operations
• Track event budgets, process invoices, and reconcile expenses to ensure successful event execution
• Coordinate shipping, inventory, and distribution of event supplies across multiple locations
• Maintain event calendars and collaborate with internal teams to support sponsorship fulfillment and event planning
• Provide end-to-end event support, from planning through post-event evaluation

Skills

Event planning

Logistics coordination

Vendor management

Budget tracking

Communication

Problem solving

Multitasking

Education

Bachelor’s degree or equivalent experience

Job description

Event Logistics Coordinator - $24-$28/hr - DC (A1471910DC-Temp) Washington, District of Columbia

Salary: USD24 - USD28 per hour

Our client, a mission driven nonprofit organization, is seeking an Event Logistics Coordinator to join their team on a temporary basis with potential to go permanent in Washington, D.C.

About The Job:

• Coordinate logistics for nationwide fundraising events, including 5Ks, galas, and other development initiatives
• Manage vendors, contracts, permits, event materials, registration, volunteers, and on-site event operations
• Track event budgets, process invoices, and reconcile expenses to ensure successful event execution
• Coordinate shipping, inventory, and distribution of event supplies across multiple locations
• Maintain event calendars and collaborate with internal teams to support sponsorship fulfillment and event planning
• Provide end-to-end event support, from planning through post-event evaluation

About You:

• Bachelor’s degree preferred or equivalent experience
• 1+ years of event planning, event logistics, meeting planning, or related experience
• Experience managing vendors, budgets, contracts, and event operations
• Strong organizational, communication, and problem-solving skills
• Detail-oriented self-starter with the ability to manage multiple priorities simultaneously
• Comfortable traveling nationally and working occasional evenings and weekends for events

About The Position:

• Start Date: ASAP!
• Temporary-to-permanent
• $24-$28/hr during the contract period
• $58k-$65k once permanent (potential flexability)
• Hybrid schedule: 3 days onsite