FWS - Executive Assistant

Post University; Waterbury (CT); Presencial; USD 26.000 - 37.000; A tiempo parcial

Descripción de la vacante

Post University is seeking a highly organized Executive Assistant to support the Executive Director in Connecticut. The role focuses on fundraising, partnerships, and growth while managing calendars, correspondence, and communications.

The ideal candidate will be detail-oriented, proficient in Google Workspace, and experienced with HubSpot and Canva. This student position emphasizes nonprofit collaboration and interaction with executives and stakeholders.

Formación

• Must be a current Post University student
• Strong organizational and time-management skills
• Proficient in Google Workspace
• Experience with HubSpot and Canva preferred
• Detail-oriented with the ability to work independently
• Passion for nonprofit work
• Approved for FWS

Responsabilidades

• Manage the Executive Director's calendar, meetings, and email.
• Prepare agendas, meeting notes, and professional correspondence.
• Track priorities, deadlines, and follow-up tasks.
• Coordinate donor and sponsor follow-ups.
• Prepare sponsorship materials, thank-you letters, and fundraising reports.
• Schedule board meetings and prepare board packets.
• Maintain digital files, Google Workspace, and HubSpot records.
• Assist with grant tracking, presentations, and organizational projects.
• Research vendors, funding opportunities, and strategic partnerships.
• Draft newsletters and other communications.
• Assist with presentations and speaking engagement logistics.
• Schedule approved social media content.

Conocimientos

Organization

Time management

Detail oriented

Independent work

Nonprofit experience

FWS eligible

Communication

Educación

Post University student

Herramientas

HubSpot

Canva

Google Workspace

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FWS - Executive Assistant

Connecticut, Waterbury, CT, US

3 days ago Requisition ID: 3420

Position Title: Executive Assistant

Department: Compliance

ReportsTo: Nicole Steck / Traveler on a Mission Director

Location: Traveler on a Mission, Ansonia, CT

RateofPay: $23/hr

Position Summary

Seeking a highly organized, proactive Executive Assistant to support the Executive Director. This role is ideal for someone who enjoys organization, communication, and helping a nonprofit leader stay focused on fundraising, partnerships, and organizational growth.

Key Responsibilities

Executive Support

• Manage the Executive Director's calendar, meetings, and email.
• Prepare agendas, meeting notes, and professional correspondence.
• Track priorities, deadlines, and follow-up tasks.

Fundraising & Board Support

• Coordinate donor and sponsor follow-ups.
• Prepare sponsorship materials, thank-you letters, and fundraising reports.
• Schedule board meetings and prepare board packets.

Project & Administrative Support

• Maintain digital files, Google Workspace, and HubSpot records.
• Assist with grant tracking, presentations, and organizational projects.
• Research vendors, funding opportunities, and strategic partnerships.

Communications

• Draft newsletters and other communications.
• Assist with presentations and speaking engagement logistics.
• Schedule approved social media content.

Qualifications & Skills

• Must be a current Post University student
• Strong organizational and time-management skills
• Proficient in Google Workspace
• Experience with HubSpot and Canva preferred
• Detail-oriented with the ability to work independently
• Passion for nonprofit work
• Approved for FWS

How the Job Benefits You as a Student:

• The Executive Assistant position directly complements the student's educational program by providing hands‑on experience in administrative management, professional communication, scheduling, project coordination, and organizational support. Through daily interaction with executives, staff, and external stakeholders, the student applies classroom concepts related to business operations, leadership, customer service, and workplace communications in a professional environment.