FWS - Executive Assistant

Post University; Waterbury (CT); On-site; USD 28,000 - 36,000; Full time

Job summary

Post University is seeking a highly organized Executive Assistant to support the Executive Director at Traveler on a Mission in Connecticut. The role emphasizes calendar management, correspondence, fundraising coordination, and project support for nonprofit growth.

Ideal candidates are Post University students with strong Google Workspace skills, familiarity with HubSpot and Canva, and a passion for nonprofit work. The position is paid at $23 per hour under the FWS program.

Qualifications

• Must be a current Post University student
• Strong organizational and time-management skills
• Proficient in Google Workspace
• Experience with HubSpot and Canva preferred
• Detail-oriented with the ability to work independently
• Passion for nonprofit work
• Approved for FWS

Responsibilities

• Manage the Executive Director's calendar, meetings, and email.
• Prepare agendas, meeting notes, and professional correspondence.
• Track priorities, deadlines, and follow-up tasks.
• Coordinate donor and sponsor follow-ups.
• Prepare sponsorship materials, thank-you letters, and fundraising reports.
• Schedule board meetings and prepare board packets.
• Maintain digital files, Google Workspace, and HubSpot records.
• Assist with grant tracking, presentations, and organizational projects.
• Research vendors, funding opportunities, and strategic partnerships.
• Draft newsletters and other communications.
• Assist with presentations and speaking engagement logistics.
• Schedule approved social media content.

Skills

Organization

Time management

Google Workspace

HubSpot

Canva

Detail-oriented

Nonprofit passion

FWS approved

Tools

HubSpot

Canva

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FWS - Executive Assistant

Connecticut, Waterbury, CT, US

Position Title: Executive Assistant

Department: Compliance

ReportsTo: Nicole Steck / Traveler on a Mission Director

Location: Traveler on a Mission, Ansonia, CT

RateofPay: $23/hr

Position Summary

Seeking a highly organized, proactive Executive Assistant to support the Executive Director. This role is ideal for someone who enjoys organization, communication, and helping a nonprofit leader stay focused on fundraising, partnerships, and organizational growth.

Key Responsibilities

Executive Support

• Manage the Executive Director's calendar, meetings, and email.
• Prepare agendas, meeting notes, and professional correspondence.
• Track priorities, deadlines, and follow-up tasks.

Fundraising & Board Support

• Coordinate donor and sponsor follow-ups.
• Prepare sponsorship materials, thank-you letters, and fundraising reports.
• Schedule board meetings and prepare board packets.

Project & Administrative Support

• Maintain digital files, Google Workspace, and HubSpot records.
• Assist with grant tracking, presentations, and organizational projects.
• Research vendors, funding opportunities, and strategic partnerships.

Communications

• Draft newsletters and other communications.
• Assist with presentations and speaking engagement logistics.
• Schedule approved social media content.

Qualifications & Skills

• Must be a current Post University student
• Strong organizational and time-management skills
• Proficient in Google Workspace
• Experience with HubSpot and Canva preferred
• Detail-oriented with the ability to work independently
• Passion for nonprofit work
• Approved for FWS

How the Job Benefits You as a Student:

• The Executive Assistant position directly complements the student's educational program by providing hands‑on experience in administrative management, professional communication, scheduling, project coordination, and organizational support. Through daily interaction with executives, staff, and external stakeholders, the student applies classroom concepts related to business operations, leadership, customer service, and workplace communications in a professional environment.