FWS- Advancement Operations File Clerk

Pacific University; Forest Grove (OR); On-site; USD 21,000 - 25,000; Part time

Job summary

Pacific University is seeking a part-time Advancement Operations File Clerk to join the campus team in Forest Grove. The position is open to current Pacific University students and involves assisting with managing hard copy files for individuals, organizations, trusts, and funds.

Primary duties include filing, organizing, scanning documents into Box, and supporting the Raiser's Edge database. Length of employment is a full academic year with potential re-hire; supervision by Michelle Lawrence

Qualifications

• Organized with high attention to detail.
• Ability to maintain confidentiality.
• Reliable and communicative.
• Self-motivated and willing to ask questions.
• Knowledge of Microsoft Word and Excel and Google Docs and Sheets.
• Confidence in learning new technology and programs.

Responsibilities

• Assist the Advancement Operations team manage hard copy files by filing documents for hard copy files.
• Put away files and correct misfiled items.
• Review hard copy files and remove duplicates or irrelevant items.
• Determine if items should be given to Archives.
• Create new files as needed; scanning documents into Box.
• Use Raiser's Edge to answer questions about files as needed.
• Assist with other office projects if file tasks are unavailable.
• May assist with university events such as Homecoming.

Job description

Overview

Position Type

Part Time

Category

Student

Description

This position is only open to current Pacific University Students

Job Title: Advancement Operations File Clerk

Level : Entry

Location: Marsh Hall – Room 312/AuCoin 209, Forest Grove Campus – Forest Grove, OR

Purpose of Position : This position will assist the Advancement Operations team manage our hard copy files for individuals, organizations, trusts and funds.

Job Duties:

This position is only open to current Pacific University Students.

• Assist the Advancement Operations team manage hard copy files by:
  • Filing any documents that should be kept in hard copy files
  • Putting away any files that are waiting to be put away
  • Correctly filing any misfiled files
  • Reviewing hard copy files and removing duplicate copies or items that are not relevant
  • Determine if items in files should be given to Archives
  • Making new files as necessary
  • Scanning documents and saving in proper folder on Box as needed
  • Utilizing the Raiser’s Edge database to assist with questions about items in the files as needed
  • Assist with other office projects if file related tasks are unavailable.
  • May be asked to work university events such as Homecoming

Length of Employment: Full academic year. Potential to be re-hired the following year if desired.

Supervisor Name: Direct Supervisors: Michelle Lawrence and Sarah Thomas.
Secondary Supervisor: Katie Terry-for onboarding paperwork and timecards.

For more information, please contact [e-mail] or 503-352-1575.

Qualifications

General Qualifications:

• Organized & high attention to detail.
• Ability to maintain confidentiality.
• Reliable and communicative.
• Self-motivated and willing to ask questions.
• Knowledge of Microsoft Word and Excel and Google Docs and Sheets.
• Confidence in learning how to work with new technology and programs.