FWS- Office Assistant Alumni Engagement

Pacific University; Forest Grove, Northern (OR, KY); Hybrid; USD 19,000 - 22,000; Part time

Job summary

Pacific University in Forest Grove seeks a part-time FWS Alumni Association Office Assistant. This entry-level student role supports daily operations in University Advancement, Alumni Relations, including event prep and calendar tasks.

You will handle inquiries, assist with events, maintain records, and assist Homecoming logistics while upholding confidentiality and professional communication. Must be a current Pacific University student.

Qualifications

• Organized with high attention to detail.
• Able to maintain confidentiality in handling information.
• Reliable, friendly and professional in person, on the phone and by email.
• Self-motivated and willing to ask questions.
• Proficient with Microsoft Office Suite including Excel, Word and PowerPoint.
• Preferred experience with a multi-line telephone.
• Experience conducting oneself professionally over phone, email and in person.
• Ability to work 4-6 hours per week with shifts at least 2 hours long.

Responsibilities

• Respond to telephone inquiries and Abbott Alumni Center visitors.
• Assist in preparation for events and meetings.
• Contribute to organization and efficiency of the office through filing and inventory management.
• Assist during Homecoming week with events and logistics (if working during fall semester).
• Perform relevant research projects for the Alumni Engagement Team.
• Help maintain the alumni database by doing occasional data entry.

Skills

Attention to detail

Confidentiality

Interpersonal skills

Self-motivated

Microsoft Office Suite

Phone etiquette

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Overview

Category

Student

Description

This position is only open to current Pacific University Students

Job Title:FWS Alumni Association Office Assistant

Level:Entry

Department:University Advancement, Alumni Relations

Purpose of Position: Provide support with daily operations of the Alumni Association.

Job Duties:

This position is only open to current Pacific University Students.

• Respond to telephone inquiries and Abbott Alumni Center visitors.
• Assist in preparation for events and meetings.
• Contribute to the organization and efficiency of the office through filing and inventory
• Assist throughout Homecoming week with events and logistics (if working during fall semester).
• Perform relevant research projects for the Alumni Engagement Team.
• Help maintain the alumni database by doing occasional data entry.

Competencies to practice:

• Analytical & Critical Thinking
• Digital Literacy

Qualifications

Qualifications:

• Organized & high attention to detail
• Ability to maintain confidentiality.
• Reliable, friendly, and able to work with people.
• Self-motivated and willing to ask questions.
• Knowledge of Microsoft Office Suite including Excel, Word and PowerPoint.
• Preferred experience with a multi-line telephone
• Experience conducting yourself in a professional manner over the phone, over email and in person.
• The ability to work 4-6 hours a week, with shifts at least 2 hours long.