Fundraising & Communications Admin Specialist

BATH AREA FAMILY YMCA; Bath (ME); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Health Insurance

Paid time off (PTO)

401(k)/retirement plan with match

YMCA membership for employee

Job summary

The Bath Area Family YMCA is seeking a Development & Communications Administrative Assistant to support fundraising, communications, events, and donor relations across multiple branches in midcoast Maine.

The role emphasizes administrative support for the development team, managing calendars, gifts, communications, and donor stewardship while upholding YMCA branding. Evening/weekend flexibility is required.

Qualifications

• Bachelor’s degree preferred in communications, nonprofit management, marketing, business administration, or related field.
• 3+ years in nonprofit fundraising, donor relations, communications, administrative support, event coordination, or related field.
• Exceptional organizational, communication, and project management skills.
• Proficiency in Microsoft Office; experience with CRM, email marketing, website, social media, and/or event management tools.

Responsibilities

• Support fundraising campaigns, annual giving, events, capital campaigns, and endowments.
• Manage donor database activities: gifts, acknowledgments, pledges, records, data accuracy.
• Coordinate donor communications via direct mail and email campaigns.
• Research donors, sponsors, and prospective partners.
• Assist with grant materials and reporting for corporate/foundation support.
• Provide donor stewardship and prepare fundraising reports as needed.
• Assist with planning and executing donor receptions and fundraising events.
• Support communications: newsletters, social media, and website updates.
• Provide administrative support to the Chief Philanthropy Officer and leadership team.

Skills

Organizational skills

Communication skills

Project management

Verbal communication

Written communication

Education

Bachelor’s degree in communications, nonprofit management, marketing, business administration, or related field

Tools

CRM

Microsoft Office

Email marketing tools

Website management

Event management tools

Job description

The Bath Area Family YMCA is seeking a Development & Communications Administrative Assistant to support fundraising, communications, events, and donor relations across multiple branches in midcoast Maine.

The role emphasizes administrative support for the development team, managing calendars, gifts, communications, and donor stewardship while upholding YMCA branding. Evening/weekend flexibility is required.