Fundraising Admin Support — Flexible Hours

Penn State University; State College (Centre County); On-site; USD 40,000 - 52,000; Full time

Job summary

Penn State University is seeking an Administrative Assistant to support University Programs within the Division of Development and Alumni Relations. The role handles front-line inquiries, scheduling, travel, meeting logistics, reporting, and data analysis to assist fundraising and donor relations efforts.

Responsibilities include maintaining files and budgets, coordinating events, liaising with student activities, and ensuring compliance with university policies.

Qualifications

• GED or HS required.
• 2+ years of relevant experience; relevant education accepted in lieu of experience.
• No certifications required.

Responsibilities

• Greet visitors and respond to inquiries; direct as needed.
• Schedule, manage personal calendars, and travel arrangements.
• Coordinate meeting logistics, agendas, and materials.
• Prepare and distribute internal/external communications and reports.
• Analyze data and budget expenditures; assist with budget prep and projections.
• Maintain files/databases and process expenses; monitor inventory and supplies.
• Support events: reserve spaces, itineraries, vendor coordination.

Skills

Interpersonal skills

Communication skills

Self-motivation

Teamwork

Education

High School Diploma or GED

Tools

Excel

Microsoft 365

Teams

Zoom

CRM (AWA)

Endowment systems (eSteward)

Finance systems (SIMBA)

SAP Concur

Job description

Penn State University is seeking an Administrative Assistant to support University Programs within the Division of Development and Alumni Relations. The role handles front-line inquiries, scheduling, travel, meeting logistics, reporting, and data analysis to assist fundraising and donor relations efforts.

Responsibilities include maintaining files and budgets, coordinating events, liaising with student activities, and ensuring compliance with university policies.