Fundholder Relations & Stewardship Coordinator (Hybrid)

Arizona Community Foundation; United States; Hybrid; USD 50,000 - 60,000; Full time

Job summary

The Organizational Philanthropy Coordinator at Arizona Community Foundation works with nonprofit partners, providing fundholder services, governance support, and stewardship materials. This hybrid role emphasizes accurate fund administration and coordinated follow-up across internal teams.

Collaborate with the Director of Organizational Philanthropy to implement annual relationship plans, maintain Salesforce records, prepare briefs, and ensure timely service to fundholders and board engagements

Qualifications

• Three to five years of experience in nonprofit administration, client services, program or project coordination, or a related field.
• Strong written and verbal communication skills and the ability to work effectively with colleagues at all levels as well as nonprofit leaders, board members, and other stakeholders.
• Strong customer service orientation and commitment to responsiveness with internal and external stakeholders.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Ability to work independently while managing competing priorities and deadlines.

Responsibilities

• Coordinate routine nonprofit and institutional fundholder inquiries, service requests, and follow-up, providing timely communication and referring strategic or technical matters to appropriate staff.
• Manage administrative requests through completion, including coordination with Finance, Investments, Gift Planning, Operations, and other internal partners.
• Provide administrative support for new fund establishment, fund and contact changes, distributions, and other related activities in accordance with ACF policies and procedures.
• Maintain accurate records of requests, commitments, next steps, and completion status to ensure consistent fundholder service.
• Coordinate collection and processing of board resolutions, fund agreements, approvals, signatures, and other fund documentation.
• Prepare fundholder profiles, meeting briefs, financial and grantmaking materials, and supporting information for nonprofit leadership and board engagements with fundholders.
• Coordinate meeting preparation and post-meeting follow-up, including tracking action items, assigned responsibilities, and deadlines.
• Support Director in the implementation of annual stewardship plans, outreach activities, educational programs, and fundholder communications.
• Maintain accurate institutional contacts, fund and relationship information, activity records, and assigned follow-up tasks in Salesforce.

Skills

Project coordination

Communication skills

Customer service

Confidentiality

Microsoft Office

Salesforce familiarity

Tools

Salesforce

CRM software

Canva

Teams

SharePoint

Excel

Job description

The Organizational Philanthropy Coordinator at Arizona Community Foundation works with nonprofit partners, providing fundholder services, governance support, and stewardship materials. This hybrid role emphasizes accurate fund administration and coordinated follow-up across internal teams.

Collaborate with the Director of Organizational Philanthropy to implement annual relationship plans, maintain Salesforce records, prepare briefs, and ensure timely service to fundholders and board engagements