Organizational Philanthropy Coordinator

Arizona Community Foundation; United States; Hybrid; USD 50,000 - 60,000; Full time

Job summary

The Organizational Philanthropy Coordinator at Arizona Community Foundation works with nonprofit partners, providing fundholder services, governance support, and stewardship materials. This hybrid role emphasizes accurate fund administration and coordinated follow-up across internal teams.

Collaborate with the Director of Organizational Philanthropy to implement annual relationship plans, maintain Salesforce records, prepare briefs, and ensure timely service to fundholders and board engagements

Qualifications

• Three to five years of experience in nonprofit administration, client services, program or project coordination, or a related field.
• Strong written and verbal communication skills and the ability to work effectively with colleagues at all levels as well as nonprofit leaders, board members, and other stakeholders.
• Strong customer service orientation and commitment to responsiveness with internal and external stakeholders.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Ability to work independently while managing competing priorities and deadlines.

Responsibilities

• Coordinate routine nonprofit and institutional fundholder inquiries, service requests, and follow-up, providing timely communication and referring strategic or technical matters to appropriate staff.
• Manage administrative requests through completion, including coordination with Finance, Investments, Gift Planning, Operations, and other internal partners.
• Provide administrative support for new fund establishment, fund and contact changes, distributions, and other related activities in accordance with ACF policies and procedures.
• Maintain accurate records of requests, commitments, next steps, and completion status to ensure consistent fundholder service.
• Coordinate collection and processing of board resolutions, fund agreements, approvals, signatures, and other fund documentation.
• Prepare fundholder profiles, meeting briefs, financial and grantmaking materials, and supporting information for nonprofit leadership and board engagements with fundholders.
• Coordinate meeting preparation and post-meeting follow-up, including tracking action items, assigned responsibilities, and deadlines.
• Support Director in the implementation of annual stewardship plans, outreach activities, educational programs, and fundholder communications.
• Maintain accurate institutional contacts, fund and relationship information, activity records, and assigned follow-up tasks in Salesforce.

Skills

Project coordination

Communication skills

Customer service

Confidentiality

Microsoft Office

Salesforce familiarity

Tools

Salesforce

CRM software

Canva

Teams

SharePoint

Excel

Job description

TitleOrganizational Philanthropy CoordinatorStatusFull-time, Non-exemptReports toDirector of Organizational PhilanthropyBusiness UnitPhilanthropy – Organizational PhilanthropySalary Range$50,170–$60,000 with flexibility based on the academic, professional, and community experiences and credentials of a candidate.Position SummaryThe Organizational Philanthropy Coordinator (“Coordinator”) supports Arizona Community Foundation’s (“ACF”) relationships with nonprofit organizations and other institutional fundholders through coordinated fund administration, fundholder service, and stewardship support. The position helps ensure that organizational partners receive timely, consistent service and that fund-related activities are managed accurately and efficiently.The Coordinator is responsible for handling fundholder requests, supporting governance and fund administration, maintaining relationship information, preparing stewardship materials, and managing internal follow-up across ACF teams. This position works closely with the Director of Organizational Philanthropy (“Director”) to support effective fundholder engagement and the implementation of annual relationship management plans.Essential Job ResponsibilitiesFundholder Services & AdministrationCoordinate routine nonprofit and institutional fundholder inquiries, service requests, and follow-up, providing timely communication and referring strategic or technical matters to appropriate staff.Manage administrative requests through completion, including coordination with Finance, Investments, Gift Planning, Operations, and other internal partners.Provide administrative support for new fund establishment, fund and contact changes, distributions, and other related activities in accordance with ACF policies and procedures.Maintain accurate records of requests, commitments, next steps, and completion status to ensure consistent fundholder service.Governance & Stewardship SupportCoordinate collection and processing of board resolutions, fund agreements, approvals, signatures, and other fund documentation.Prepare fundholder profiles, meeting briefs, financial and grantmaking materials, and supporting information for nonprofit leadership and board engagements with fundholders.Coordinate meeting preparation and post-meeting follow-up, including tracking action items, assigned responsibilities, and deadlines.Support Director in the implementation of annual stewardship plans, outreach activities, educational programs, and fundholder communications.Database (Salesforce) & Portfolio RecordsMaintain accurate institutional contacts, fund and relationship information, activity records, and assigned follow-up tasks in Salesforce.Coordinate record updates, Relationship Manager assignments, and data corrections with designated ACF colleagues.Compile fundholder information and portfolio reports to support relationship planning, service monitoring, and identification of issues requiring additional attention.Organize fundholder files and documentation according to ACF recordkeeping, privacy, and information management standards.Cross-Functional CoordinationServe as a consistent point of coordination for administrative and operational needs within Organizational Philanthropy.Work collaboratively with internal teams to ensure timely processing, clear communication, and completion of fundholder-related activities.Identify recurring administrative challenges and recommend improvements to workflows, documentation, and service practices.Assist with other Organizational Philanthropy initiatives and fund types as assigned by the Director.RequirementsThree to five years of experience in a high-level support role in nonprofit administration, client services, program/project coordination, or a related field.Demonstrated ability to coordinate multiple projects and requests, manage priorities, and consistently follow through on deadlines.Strong written and verbal communication skills and the ability to work effectively with colleagues at all levels as well as nonprofit leaders, board members, and other stakeholders.Strong customer service orientation and commitment to responsiveness with internal and external stakeholders.Ability to exercise discretion and maintain confidentiality with sensitive information.Ability to work independently while managing competing priorities and deadlines.Ability to anticipate needs and appropriately prioritize work.Commitment to ACF’s core values: collaboration, gratitude, inclusivity, trust, and the desire to contribute to a positive team and workplace culture.Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Canva, Teams, SharePoint, CRM and database management systems, and virtual meeting platforms. Experience with Salesforce or a comparable CRM preferred.Familiarity with the nonprofit and foundation sectors and/or institutional philanthropy very helpfulOther RequirementsThis position operates in a hybrid office environment and may require occasional local travel or evening and weekend work based on organizational needs.ACF is an Equal Employment Opportunity Employer and is committed to a workplace grounded in collaboration, gratitude, inclusivity, and trust.The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of the position. Incumbents may be required to perform other job-related tasks other than or in addition to those specifically presented in this description.ACF is an Equal Employment Opportunity Employer and does not discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information. ACF does not discriminate against a person because the person complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit.