Fund Setup Specialist

Career Launch AI; New York (NY); On-site; USD 140,000 - 185,000; Full time

Job summary

A financial services firm in New York seeks a Fund Setup Specialist to coordinate the operational setup of new investment funds. The role involves collaborating with various internal teams and external partners to ensure all necessary processes and documentation are in place before fund launch. Ideal candidates will have a Bachelor's degree and strong organizational skills, along with experience in fund operations and compliance. Competitive compensation between $140,000 and $185,000 annually offered.

Qualifications

• Bachelor’s degree in a relevant field preferred.
• Proficiency in Excel with exposure to fund accounting systems is a plus.
• Experience in fund setup or operations is preferred.

Responsibilities

• Coordinate the end-to-end setup of new investment funds prior to launch.
• Manage relationships with external service providers.
• Oversee operational setup across trading, accounting, reporting, and investor servicing systems.

Skills

Organizational skills

Attention to detail

Strong written and verbal communication

Education

Bachelor’s degree in Finance, Accounting, Economics, Business, or a related field

Tools

Excel

Job description

Location: New York, NY
Employment Type: Full-Time
Estimated Compensation:
$140,000 – $185,000 total annual compensation (varies by employer)

About This Posting

This job description represents a sample Fund Setup Specialist position commonly found through the Career Launch AI Talent Network. It is intended to help job seekers understand the responsibilities and qualifications typically associated with roles focused on the operational, legal, and systems setup of new investment funds.

Actual openings may vary based on employer type (asset manager, hedge fund, private equity firm, venture capital firm, or fund administrator), fund structure, asset class focus, and regulatory jurisdiction.

For more information on the Career Launch AI Talent Network, visit:
https://www.careerlaunch.ai/

Position Overview

Fund Setup Specialists are responsible for coordinating and executing the operational and structural setup of new investment funds. The role focuses on ensuring all systems, service providers, documentation, and processes are properly established prior to trading and capital deployment.

This position requires close collaboration with internal investment, operations, compliance, and technology teams, as well as external partners such as legal counsel, fund administrators, auditors, custodians, and prime brokers.

Key Responsibilities

• Coordinate the end-to-end setup of new investment funds prior to launch
• Support fund structuring, entity formation, and onboarding workflows
• Partner with legal and compliance teams to assist with documentation and regulatory filings
• Manage relationships and onboarding with external service providers (fund administrators, prime brokers, custodians, auditors)
• Oversee operational setup across trading, accounting, reporting, and investor servicing systems
• Ensure accurate data setup for portfolios, benchmarks, fee structures, and reporting frameworks
• Develop and maintain setup checklists, timelines, and documentation
• Conduct pre-launch operational testing and readiness reviews
• Identify setup risks, gaps, or inefficiencies and drive resolution
• Prepare setup status updates and documentation for senior management

Preferred Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, Business, or a related field
• Understanding of investment fund structures and asset management operations
• Experience or exposure to fund setup, fund operations, compliance, or financial services project management (preferred but not required)
• Strong organizational and execution skills with exceptional attention to detail
• Ability to manage multiple workstreams and deadlines simultaneously
• Proficiency in Excel; familiarity with fund accounting systems, workflow tools, or reporting platforms is a plus
• Strong written and verbal communication skills
• Ability to work effectively in fast-paced, deadline-driven environments
• Professional demeanor and comfort working with senior internal and external stakeholders
• Strong interest in fund operations, asset management, and investment products

About the Career Launch AI Talent Network

The Career Launch AI Talent Network helps job seekers pursue opportunities similar to this role through:

• Skills-based role matching
• Resume and profile optimization
• Guidance on outreach to asset managers and hiring teams
• Interview preparation for fund operations, setup, and investment management roles

To learn more or express interest in fund setup and asset management roles, visit:
https://www.careerlaunch.ai/