Fund Documentation Specialist

Career Launch AI; New York (NY); On-site; USD 140,000 - 185,000; Full time

Job summary

A leading investment management firm in New York seeks a Fund Documentation Specialist to manage and maintain fund documentation throughout its lifecycle. The ideal candidate will have a bachelor’s degree and exceptional organizational and communication skills, along with proficiency in Excel and document management systems. The role involves close collaboration with legal and compliance teams and supports regulatory obligations. Compensation ranges between $140,000 and $185,000 annually.

Qualifications

• Bachelor’s degree in a relevant field is preferred.
• Understanding of investment fund structures.
• Experience in fund documentation or compliance is a plus.

Responsibilities

• Manage and maintain core fund documentation throughout the lifecycle.
• Prepare and review documents like offering memoranda and partnership agreements.
• Collaborate with legal and compliance teams for regulatory support.
• Support investor onboarding through accurate documentation.
• Maintain document repositories and support audits related to documentation.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Excel proficiency

Education

Bachelor’s degree in Finance, Accounting, Economics, Business, or Legal Studies

Tools

Document management systems

Job description

Location: New York, NY
Employment Type: Full-Time
Estimated Compensation:
$140,000 – $185,000 total annual compensation (varies by employer)

About This Posting

This job description represents a sample Fund Documentation Specialist position commonly found through the Career Launch AI Talent Network. It is intended to help job seekers understand the responsibilities and qualifications typically associated with roles focused on the preparation, maintenance, and governance of investment fund documentation.

Actual openings may vary based on employer type (asset manager, hedge fund, private equity firm, fund administrator, or alternative investment platform), fund structure, asset class focus, and regulatory jurisdiction.

For more information on the Career Launch AI Talent Network, visit:
https://www.careerlaunch.ai/

Position Overview

Fund Documentation Specialists are responsible for managing and maintaining core fund documentation throughout the fund lifecycle. The role ensures that legal, regulatory, and investor-facing materials are accurate, up to date, and consistent across internal systems and external disclosures.

This position requires close collaboration with legal, compliance, operations, product, and investor relations teams, as well as external counsel and service providers.

Key Responsibilities

Prepare, review, and maintain fund documentation, including offering memoranda, prospectuses, limited partnership agreements, subscription documents, and amendments

Coordinate documentation updates related to fund launches, restructurings, strategy changes, and regulatory requirements

Partner with legal and compliance teams to support regulatory filings and disclosure obligations

Ensure accuracy and consistency of fund information across legal documents, marketing materials, and reporting systems

Manage documentation workflows, approvals, and version control

Support investor onboarding and due diligence by providing accurate fund documentation

Respond to internal and external documentation-related inquiries

Maintain document repositories and governance records

Assist with audits, regulatory exams, and internal reviews related to fund documentation

Identify process improvements and best practices for documentation management

Preferred Qualifications

Bachelor’s degree in Finance, Accounting, Economics, Business, Legal Studies, or a related field

Understanding of investment fund structures and asset management operations

Experience or exposure to fund documentation, legal operations, compliance, or fund administration (preferred but not required)

Exceptional attention to detail and strong organizational skills

Ability to manage multiple documentation workflows and deadlines

Proficiency in Excel and document management systems; familiarity with legal or regulatory platforms is a plus

Strong written and verbal communication skills

Ability to work effectively in regulated, deadline-driven environments

Professional demeanor and comfort working with senior stakeholders and external counsel

Strong interest in fund operations, legal processes, and regulatory compliance

About the Career Launch AI Talent Network

The Career Launch AI Talent Network helps job seekers pursue opportunities similar to this role through:

Skills-based role matching

Resume and profile optimization

Guidance on outreach to asset managers, legal, and compliance teams

Interview preparation for fund documentation, compliance, and operations roles

To learn more or express interest in fund documentation and asset management roles, visit:
https://www.careerlaunch.ai/