FullTime Medical Office Coordinator

ENVISION MINDCARE LLC; Miami (FL); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Bonus based on performance

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Job summary

ENVISION MINDCARE LLC is seeking a Medical Office Coordinator to oversee daily front office operations in a healthcare facility and support efficient patient services.

The role involves coordinating patient scheduling, managing inquiries, verifying insurance, and ensuring compliant medical record-keeping. Strong leadership and bilingual skills are preferred to support a high standard of patient care.

Qualifications

• Requires high school diploma or equivalent; associate/bachelor’s degree preferred.
• Experience in a medical office or healthcare administration.
• Experience in supervisory or leadership role is preferred.
• Knowledge of medical terminology and office procedures.
• Familiarity with EHR/EMR systems and medical billing.
• Strong leadership, communication and organizational skills.
• Bilingual preferred.

Responsibilities

• Oversee daily front office operations and ensure smooth workflow
• Coordinate patient scheduling and optimize appointment flow
• Handle patient inquiries, concerns, and service issues professionally
• Verify insurance, billing processes, and patient accounts
• Maintain accurate medical records and ensure proper documentation
• Ensure compliance with healthcare regulations, including HIPAA
• Communicate with healthcare providers to ensure efficient patient care
• Assist providers and patients with billing related documentation and insurance reimbursement processes
• Answer calls, greet patients, and verify insurance

Skills

Leadership

Communication

Organization

Bilingual (preferred)

Medical terminology

Office procedures

EHR/EMR familiarity

Medical billing

Education

High school diploma or equivalent; associate or bachelor’s degree preferred

Tools

EHR/EMR systems

Medical billing

Job description

Benefits:

• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development

Position Summary:

The Medical Office Coordinator oversees the daily administrative operations of a healthcare facility. This role ensures efficient office workflow, supports staff, coordinates patient services, and maintains high standards of organization and patient care.

Key Responsibilities:

• Oversee daily front office operations and ensure smooth workflow
• Coordinate patient scheduling and optimize appointment flow
• Handle patient inquiries, concerns, and service issues professionally
• Verify insurance, billing processes, and patient accounts
• Maintain accurate medical records and ensure proper documentation
• Ensure compliance with healthcare regulations, including HIPAA
• Communicate with healthcare providers to ensure efficient patient care
• Assist providers and patients with billing related documentation and insurance reimbursement processes
• Answer calls, greet patients, and verify insurance

Qualifications:

• High school diploma or equivalent (required); associate or bachelor’s degree (preferred)
• Previous experience in a medical office or healthcare administration
• Experience in a supervisory or leadership role (preferred)
• Knowledge of medical terminology and office procedures
• Familiarity with EHR/EMR systems and medical billing
• Strong leadership, communication, and organizational skills
• Bilingual preferred