Full-Time School Registrar & Administrative Assistant

CatholicJobs.com; Town of Florida (NY); On-site; USD 22,000 - 30,000; Full time

Job summary

St. John the Apostle Catholic School in Hialeah, FL seeks a full-time Administrative Assistant/ Registrar for the 2026-27 academic year to manage student records, enrollment processes, and key administrative systems.

This role interfaces with families, scholarship providers, and the archdiocese to ensure smooth operations in a faith-based educational setting. The ideal candidate supports mission-driven work, has 0-2 years of experience in education administration, and communicates effectively in

Qualifications

• High school diploma or equivalent; degree preferred.
• Experience in educational administration is advantageous.
• Bilingual English/Spanish is beneficial.

Responsibilities

• Maintain and update student records and enrollment data.
• Coordinate enrollment and withdrawal processes; ensure documentation is filed.
• Step Up liaison between school and Step Up program.
• Create and maintain FACTS accounts; post payments and monitor delinquencies.
• Monitor Power School; manage Plus Portal passwords and access.
• Collect and prepare school deposits for the Bookkeeper.
• Liaise with families, scholarship organizations, and the archdiocese on records and enrollment.
• Ensure compliance with Archdiocesan policies and state regulations.
• Prepare and submit required reports to the archdiocese and state education departments.
• Support scheduling and standardized testing coordination.

Skills

MS Office

Bilingual EN/ES

Organizational skills

Communication skills

Attention to detail

Education

High School diploma

Associate or Bachelor's degree preferred

Tools

Step Up

FACTS

Rediker

Plus Portal

Job description

St. John the Apostle Catholic School in Hialeah, FL seeks a full-time Administrative Assistant/ Registrar for the 2026-27 academic year to manage student records, enrollment processes, and key administrative systems.

This role interfaces with families, scholarship providers, and the archdiocese to ensure smooth operations in a faith-based educational setting. The ideal candidate supports mission-driven work, has 0-2 years of experience in education administration, and communicates effectively in