Assistant Registrar (Full-Time)

Miamiarch; Boynton Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A regional seminary in Florida is looking for a full-time Assistant Registrar to maintain academic records and assist with various academic functions. Responsibilities include securing records, preparing tuition invoices, and working collaboratively with staff and faculty. Candidates should have a Bachelor’s Degree, 5+ years of administrative experience in an educational setting, and proficiency in academic software such as Gradpro and Canvas. This role requires strong English communication skills, with Spanish being preferred.

Qualifications

• 5+ years of administrative experience in an educational environment.
• Experience in relevant academic software or ability to gain proficiency.
• Committed to confidentiality relating to student and faculty files.

Responsibilities

• Maintain and secure academic records for all students.
• Provide information concerning academic programs to faculty and students.
• Assist with the orientation process for academic programs.

Skills

Strong proficiency with the Microsoft Office Suite

Ability to work collaboratively

Highly understandable spoken English

Bilingual in Spanish

Education

Bachelor’s Degree or higher from an accredited institution

Tools

Gradpro (student information system)

Webconnect (student registration system)

Canvas (learning management system)

EvaluationKit (course evaluation system)

Job description

St. Vincent de Paul Regional Seminary, in Boynton Beach, Florida, is seeking a full-time Assistant Registrar. This role is responsible for assisting with all functions of the Academic Office, under the supervision of the Registrar and reporting to the Academic Dean. S/he will be trained to effectively perform all the duties and functions of the role, with the possibility of advancement. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Schedule: Monday–Friday, 9:00 a.m. –5:00 p.m.

Responsibilities include:

• Maintain and secure academic records for all current and former students.
• Maintain and secure records and files for all current and former faculty.
• Maintain information concerning all academic programs, including but not limited to, course schedules, grade reports, comprehensive examinations, and the annual Seminary Catalog.
• Provide information concerning academic programs to faculty, students, and sponsoring institutions on a regular basis.
• Provide reports concerning academic programs to other departments and reporting authorities for assessment and accreditation purposes.
• Act as recording secretary for various committees.
• Prepare tuition invoices for all non-resident students.
• Assist with the orientation process for the various academic programs.
• Prepare for opening academic exercises and commencement exercises annually.
• Administer the course evaluation program.
• Compile the annual Admissions Review report.
• Assists in the administration of the Financial Aid Program.
• Maintain Veterans Administration files (GI Bill) and submit tuition reports and the academic catalog and related documentation to Veterans Administration annually or as needed.
• Attend SACRAO, FACRAO and FDVA (Florida Department of Veterans Affairs) Conferences/Training as appropriate.
• Other duties as assigned.

Qualifications:

• Bachelor’s Degree or higher from an accredited institution of higher education.
• 5+ years of administrative experience, preferably in an educational environment.
• Demonstrated experience and proficiency in relevant academic software, which may include Gradpro (student information system), Webconnect (student registration system), Canvas (learning management system), EvaluationKit (course evaluation system) or the ability to achieve proficiency in such systems within 3 months.
• Demonstrated, proficient use of various computer and web-based programs to complete assigned duties.
  • Strong proficiency with the Microsoft Office Suite is required.
  • Proficiency using web browsers, Adobe Acrobat, and additional programs is expected, or the ability to achieve proficiency in these programs within 3 months.
• Ability and desire to work in collaboration with staff, students and faculty.
• Committed to using sound judgment and confidentiality relating to student and faculty files.
• Highly understandable spoken English is required. Bilingual in Spanish is preferred.
• Commitment to service and the seminary’s mission.
• Possession of current Florida state driver’s license.
• Position requires completing a successful background/criminal screening and driver’s license check. It also requires re-screening on a periodic basis.

Subject line should read: Assistant Registrar.