Full-Time Records & Data Specialist (HIPAA & EHR)

Volunteer Behavioral Health Care System; McMinnville (TN); On-site; USD 38,000 - 56,000; Full time

Job summary

Volunteer Behavioral Health Care System is seeking a Records/Data Specialist at our McMinnville Campus. The role involves processing discharge summaries, updating termination statuses, and supporting audits and training.

You will manage requests and releases, review documents for validity, and maintain secure records in line with HIPAA and VBHCS policies. The position requires a high school diploma and familiarity with office software, including Windows and Adobe Acrobat, with attention to

Qualifications

• Basic data entry and records management qualifications.
• Familiarity with HIPAA regulations and confidentiality.
• Experience with Windows-based software and Adobe Acrobat.

Responsibilities

• Terminate client records daily by accepting discharge summaries and updating termination status.
• Process destruction or purges after clearance from clerks.
• Assist with audits and training as instructed by Medical Records Administrator.
• Run PCP Communication Report each morning and handle information requests/releases.
• Review documents for validity and appropriateness; retrieve information for release.
• Maintain logs of requests/releases and document transmittal methods.
• Stay updated on VBHCS policies, HIPAA rules, and Quality Improvement plans.
• Support filing, fax handling, and scanning workflows.

Skills

Data entry

Records management

HIPAA knowledge

Education

High school diploma

Tools

Adobe Acrobat

Windows OS

Job description

Volunteer Behavioral Health Care System is seeking a Records/Data Specialist at our McMinnville Campus. The role involves processing discharge summaries, updating termination statuses, and supporting audits and training.

You will manage requests and releases, review documents for validity, and maintain secure records in line with HIPAA and VBHCS policies. The position requires a high school diploma and familiarity with office software, including Windows and Adobe Acrobat, with attention to