Healthcare Records Specialist I – HIPAA

datavant2; Winchester (VA); On-site; USD 21,000 - 25,000; Full time

Job summary

Datavant is seeking an on-site Records/Administrative Associate at our Winchester, VA location. You will process patient health information requests, maintain strict confidentiality, and support facility software and daily operations.

The role requires a high school diploma or GED, 18+ years old, and the ability to work overtime during peak periods. Strong English communication and basic computer skills are essential.

Qualifications

• High School Diploma or GED required.
• Must be at least 18 years old.
• Ability to commute between locations as needed.
• Able to work overtime during peak seasons when required.
• Basic computer proficiency.
• Comfortable utilizing phones, fax machine, printers, and other general office equipment.
• Professional verbal and written communication skills in English.

Responsibilities

• Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.
• Maintain confidentiality and security with all privileged information.
• Maintain working knowledge of Company and facility software.
• Adhere to the Company's and Customer facilities Code of Conduct and policies.
• Inform manager of work, site difficulties, and/or fluctuating volumes.
• Assist with additional work duties or responsibilities as evident or required.
• Consistent application of medical privacy regulations to guard against unauthorized disclosure.
• Responsible for managing patient health records.
• Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
• Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
• Ensures medical records are assembled in standard order and are accurate and complete.
• Creates digital images of paperwork to be stored in the electronic medical record.
• Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
• Answering of inbound/outbound calls.
• May assist with patient walk-ins.
• May assist with administrative duties such as handling faxes, opening mail, and data entry.
• Must meet productivity expectations as outlined at specific site.
• May schedules pick-ups.
• Other duties as assigned.

Skills

Verbal and written communication

Basic computer proficiency

Education

High School Diploma or GED

Tools

Phone system usage

Fax/printers/office equipment

Job description

Datavant is seeking an on-site Records/Administrative Associate at our Winchester, VA location. You will process patient health information requests, maintain strict confidentiality, and support facility software and daily operations.

The role requires a high school diploma or GED, 18+ years old, and the ability to work overtime during peak periods. Strong English communication and basic computer skills are essential.