RECORDS/DATA SPECIALIST

Volunteer Behavioral Health Care System; McMinnville (TN); On-site; USD 38,000 - 56,000; Full time

Job summary

Volunteer Behavioral Health Care System is seeking a Records/Data Specialist at our McMinnville Campus. The role involves processing discharge summaries, updating termination statuses, and supporting audits and training.

You will manage requests and releases, review documents for validity, and maintain secure records in line with HIPAA and VBHCS policies. The position requires a high school diploma and familiarity with office software, including Windows and Adobe Acrobat, with attention to

Qualifications

• Basic data entry and records management qualifications.
• Familiarity with HIPAA regulations and confidentiality.
• Experience with Windows-based software and Adobe Acrobat.

Responsibilities

• Terminate client records daily by accepting discharge summaries and updating termination status.
• Process destruction or purges after clearance from clerks.
• Assist with audits and training as instructed by Medical Records Administrator.
• Run PCP Communication Report each morning and handle information requests/releases.
• Review documents for validity and appropriateness; retrieve information for release.
• Maintain logs of requests/releases and document transmittal methods.
• Stay updated on VBHCS policies, HIPAA rules, and Quality Improvement plans.
• Support filing, fax handling, and scanning workflows.

Skills

Data entry

Records management

HIPAA knowledge

Education

High school diploma

Tools

Adobe Acrobat

Windows OS

Job description

Immediate full time position for Records/Data Specialist at our McMinnville Campus.Daily perform termination of client records (i.e.: accepting discharge summary and changing status to terminate.) Also rejects discharge summaries with addendum when verified as needed.Perform destruction or purges of all documents after clearance from preparation/scanning clerks.Assist with preparation of audits with external agenciesAssist with training as instructed by the Medical Records AdministratorAssist with running and processing the PCP Communication Report each morning.Assists clients/lawyers/insurance companies/etc. with passwords and issues.Will work daily request for information and releases for VBHCS clients.Examine documents / authorizations for validity and appropriateness.Retrieves information from client record and assemble it for release.Maintains records of all requests/releases of information documents and dates and the method of document transmittals.Maintains up to date working knowledge of VBHCS Policies & Procedures relating to medical records and their releases; HIPAA regulations, client confidentiality, and VBHCS Quality Improvement Program Plan.Conduct Quantitative Review of medical records and provide reports to the Medical Administrator.Assist with filing and sorting of incoming faxes and scans from centersEDUCATION/EXPERIENCEEquivalent to graduation from a standard high school.Thorough knowledge of business English, modern office practices, procedures, and equipment; as evidenced by a rating of education and experience.Experience and comfortable working knowledge of computers and Windows-based software programs and Adobe.Experience in electronic health records storage preferred (i.e., scanning, filing, etc.).