Health Records Specialist – EHR & HIPAA

Baptist Health; Florida; On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Career growth opportunities

Health and wellness resources

Tuition reimbursement to support study

Job summary

Baptist Health is seeking a skilled medical records clerk to retrieve and organize clinical documents for the electronic health record (EHR) system. You will verify information, respond to release of information requests, and ensure timely, accurate data access for patient care.

This role requires attention to detail, ability to work under pressure, and familiarity with HIPAA and privacy regulations. Minimum five years of experience is noted; MS Office proficiency and A+ certification are

Qualifications

• High School diploma or equivalent required.
• Experience in medical records or HIM preferred.
• A+ certification preferred.
• Knowledge of HIPAA and patient privacy.

Responsibilities

• Retrieve and validate clinical documents for EHR.
• Respond to release of information requests per HIPAA.
• Interview patients to collect accurate information.
• Support multiple HIM locations and maintain accuracy.

Skills

Excellent communication skills

Attention to detail

Customer service

Ability to work under pressure

Education

High School Diploma / GED / Certification

Tools

MS Office (Word, Excel, Outlook)

Job description

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 26 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2025-2026 U.S. News & World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 63 high-performing honors.

What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact – because when it comes to caring for people, we're all in.

Benefits

At Baptist Health, we’re committed to supporting our employees at every stage of their journey, both personally and professionally. Our approach is rooted in a “grow our own” philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including:

• Career growth and development opportunities, with clear pathways and ongoing support
• Comprehensive health and wellness resources that go beyond traditional benefits
• A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
• Tuition reimbursement to support continued learning and advancement
• And so much more
  
  

Together, these benefits and others reflect our commitment to caring for our people, so they can build fulfilling careers with us while making a meaningful impact every day.

Description

Travels to nursing units and clinical areas to retrieve clinical documents of in-house and discharged patients for prepping, scanning, indexing, and validation of documents into the electronic health records (EHR) for timely electronic access by provider for management of patient care. Responds to requests for release of medical records and releases timely protected health information according to Federal Law, our client‘s Policy and Procedures, and HIPAA guidelines. Interview patients and obtains timely and accurate information following Florida Department of Health and the Office of Vital Statistics for completion of Certificate of Live Birth. Works as a team to meet departmental goals producing time line and 98% work accuracy. Assists with departmental coverage at the different HIM locations. Estimated pay range for this position is $16.61 - $21.09 / hour depending on experience.

Qualifications

Degrees:

• High School,Cert,GED,Trn,Exper.
  
  

Additional Qualifications

• Excellent computer proficiency (MS Office – Word, Excel and Outlook).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• The A+ certification is preferred.
• Knowledge of computer and clinical chart format.
• Ability to work in a high volume high producing focused setting.
• Excellent communication skills and comprehension of oral and written instructions.
• Attentive to fine details and eye hand coordination.
  
  

Minimum Required Experience: 5 Years

EOE, including disability/vets