Full-Time Property Admin Assistant Scheduling & Records

Smoker & Company LLC; Leola (PA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

Smoker Property Management LLC in Leola, PA is seeking a dependable Administrative Assistant to support daily property management operations from our Leola office. This role helps keep communication, scheduling, records, and office coordination running smoothly for tenants, property owners, vendors, and team members.

Key duties include managing tenant communications, coordinating maintenance, data entry for rent collection and records, and providing general office support to property managers

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Ability to work independently and as part of a team.
• Strong organizational and problem-solving skills.
• Reliable transportation and consistent attendance.

Responsibilities

• Tenant, owner, and vendor communication: Answer and direct inquiries professionally.
• Maintenance and scheduling coordination: Track work orders and schedule appointments.
• Records and documentation: Maintain property and tenant records with accurate data entry.
• Office and accounting support: Data entry for rent collection tracking and invoices.
• Team and leadership support: Assist property managers with special projects.
• Confidentiality: Safeguard tenant, owner, and company information.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Prioritization

Attention to detail

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Smoker Property Management LLC in Leola, PA is seeking a dependable Administrative Assistant to support daily property management operations from our Leola office. This role helps keep communication, scheduling, records, and office coordination running smoothly for tenants, property owners, vendors, and team members.

Key duties include managing tenant communications, coordinating maintenance, data entry for rent collection and records, and providing general office support to property managers