Property Management Administrative Assistant

Smoker & Company; Leola (PA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Dental Insurance

Vision Insurance

Paid Time Off (PTO)

Job summary

Smoker Property Management LLC in Leola, PA is seeking a dependable Administrative Assistant to support daily property management operations from our Leola office. This role keeps communication, scheduling, records, and office coordination running smoothly for tenants, property owners, vendors, and team members.

If you enjoy helping people, staying organized, and managing multiple priorities in a fast-paced office, we'd love to hear from you.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to work independently and as part of a team.
• Strong organizational and problem-solving skills.
• Reliable transportation and consistent attendance.
• Ability to sit, stand, and work at a computer for extended periods.

Responsibilities

• Tenant, owner, and vendor communication: Answer and direct phone calls, emails, office inquiries, and visitor requests professionally and promptly.
• Maintenance and scheduling coordination: Track maintenance work orders, follow up as needed, and schedule appointments, inspections, meetings, and property showings.
• Records and documentation: Maintain accurate property, tenant, vendor, and company records through timely data entry, document management, lease administration support, and record maintenance. Review information for completeness and address discrepancies.
• Office and accounting support: Data entry related to rent collection tracking, invoice processing, correspondence, reports, spreadsheets, mail, office supplies, and general organization.
• Team and leadership support: Support property managers and leadership with special projects, daily administrative tasks, and a professional, welcoming office environment.
• Confidentiality: Maintain confidentiality of tenant, owner, and company information at all times.

Skills

Organizational skills

Communication skills

Time management

Administrative experience

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Smoker Property Management LLC in Leola, PA is seeking a dependable Administrative Assistant to support daily property management operations from our Leola office. This role keeps communication, scheduling, records, and office coordination running smoothly for tenants, property owners, vendors, and team members.

If you enjoy helping people, staying organized, and managing multiple priorities in a fast-paced office, we'd love to hear from you.