Full Time Onsite Community Administrator

Taylor Management Company; Morris Plains (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Taylor Management Company is seeking a professional, organized, and personable Full-Time On-Site Community Administrator for a condominium community in Morris Plains, New Jersey. The role involves direct interaction with residents, vendors, the Community Manager, and Board members in a busy on-site setting.

You will handle inquiries, manage work orders, maintain records, prepare notices, and support Board meetings while delivering friendly, dependable service and keeping a welcoming on-site

Qualifications

• Experience in administrative or customer service roles.
• Condo/HOA, property management, or real estate experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and follow through on open items.

Responsibilities

• Serve as primary contact for residents and respond to inquiries.
• Answer phones, emails, and resident correspondence professionally.
• Assist Community Manager with day-to-day operations.
• Prepare and process work orders and follow up with vendors and residents.
• Maintain community records and administrative documentation.
• Support Board meetings and distribute notices and materials.
• Maintain a professional on-site management office.

Skills

Admin experience

Customer service

Communication skills

Organization

Multitasking

Professionalism

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Taylor Management Company is seeking a professional, organized, and personable Full-Time On-Site Community Administrator for a condominium community located in Morris Plains, New Jersey.

The ideal candidate will be highly organized, dependable, and comfortable working directly with residents, vendors, the Community Manager, and Board members in a busy on-site environment.

Responsibilities Include:

• Serve as a primary point of contact for residents and respond to general inquiries
• Answer phones, emails, and resident correspondence in a professional and timely manner
• Assist the Community Manager with day-to-day community operations
• Prepare and process work orders and follow up with vendors and residents
• Maintain community records, files, correspondence, and administrative documentation
• Assist with resident notices, mailings, meeting materials, and community communications
• Coordinate vendor access, appointments, and scheduling as needed
• Track maintenance requests and outstanding items through completion
• Assist with homeowner account inquiries and general administrative matters
• Provide administrative support for Board and community meetings
• Maintain a professional and welcoming on-site management office

Qualifications:

• Prior administrative or customer service experience required
• Condominium, HOA, property management, or real estate experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and follow through on open items
• Professional and courteous when dealing with residents, Board members, and vendors
• Proficient with Microsoft Outlook, Word, and Excel
• Comfortable learning property management software and other office systems
• Ability to work independently while supporting the Community Manager