Full-Time On-Site Admin & Bookkeeping Specialist

Kirchner-Building-Centers-1; Charleston (IL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Health Insurance

Dental

Vision

Life Insurance

Health Savings Account

Health Reimbursement Account

Supplemental Insurance

Paid Time Off

Job summary

Kirchner Building Centers in Charleston, IL, is seeking an Administrative Assistant to support the Store Manager, lumberyard staff, and customers. This full-time, on-site role requires accurate processing of invoices, deposits, and daily banking tasks, with close collaboration to the corporate office.

The ideal candidate will be highly organized, capable of multi-tasking, and comfortable working with accounting basics (A/P, A/R) and the POS system.

Qualifications

• High school diploma or equivalent.
• Administrative and order processing experience.
• Highly organized with precise attention to detail.
• Experience with Bistrack, Microsoft Word / Excel, accounts payable and accounts receivable is preferred but not required.
• Understanding of basic bookkeeping functions (A/P and A/R).
• Knowledge of deadlines and sense of urgency to complete tasks with minimal supervision.
• Ability to multi-task.
• Team-player mindset and willingness to learn and collaborate.
• Strong communication and math skills.

Responsibilities

• Prepare daily bank deposits, bank reconciliations and taking deposits to the bank.
• Ensure invoices are processed accurately and on time per discounts.
• File and organize delivery tickets or transfers.
• Receive inventory into the POS system from vendors and other stores.
• Process customer payments on accounts and review delinquent accounts.
• Track donations throughout the year.
• Assist with coverage of the sales counter when time allows.
• Submit invoices for payment with correct PO numbers and GL coding.
• Review sales tax on daily charge transactions for accuracy.
• Perform general office tasks and daily collaboration with the corporate office team.

Skills

Administrative experience

Organized & detail-oriented

Multi-tasking

Communication skills

Math skills

Team player

A/P & A/R knowledge

Word/Excel proficiency

Bistrack familiarity

Education

High school diploma or equivalent

Tools

Bistrack

Microsoft Word

Microsoft Excel

Accounts payable

Accounts receivable

Job description

Kirchner Building Centers in Charleston, IL, is seeking an Administrative Assistant to support the Store Manager, lumberyard staff, and customers. This full-time, on-site role requires accurate processing of invoices, deposits, and daily banking tasks, with close collaboration to the corporate office.

The ideal candidate will be highly organized, capable of multi-tasking, and comfortable working with accounting basics (A/P, A/R) and the POS system.