Administrative Specialist: Office & Billing Support

Centimark Corporation; Charleston (WV); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Vision Plan

Free Life Insurance and AD&D Insurance

Traditional 401K with Company Match

Paid Holidays and Vacation

Employee Stock Ownership Program (ESOP

Flexible Spending Account (FSA)

Weekly Pay

Referral Bonuses

Growth Opportunities

Job summary

CentiMark Corporation in Charleston WV seeks an Administrative Assistant to support the office and assist management with daily needs. The role focuses on organization, document handling, and timely communication.

Responsibilities include maintaining project files, generating work tickets, processing billings, managing invoices and lien waivers, and using Accounting Software and Google Docs to create reports.

Qualifications

• Office administration experience; construction industry preferred.
• Experience in contract billing is a plus.
• Highly motivated, well organized, and detail oriented.
• Ability to handle multiple tasks with efficiency and accuracy.
• Strong verbal and written communication skills.

Responsibilities

• Support day-to-day office needs.
• Maintain construction job files.
• Generate daily work tickets.
• Process monthly billings, including AIA pay applications.
• Manage invoices and lien waivers from suppliers.
• Pay utilities and enter expense reports.
• Create reports in Accounting Software and Google Docs.

Skills

Office administration

Construction industry experience

Billing experience

Multitasking

Communication skills

Tools

Accounting Software

Google Docs

Job description

CentiMark Corporation in Charleston WV seeks an Administrative Assistant to support the office and assist management with daily needs. The role focuses on organization, document handling, and timely communication.

Responsibilities include maintaining project files, generating work tickets, processing billings, managing invoices and lien waivers, and using Accounting Software and Google Docs to create reports.