Administrative Assistant / Bookkeeper

Kirchner-Building-Centers-1; Charleston (IL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Health Insurance

Dental

Vision

Life Insurance

Health Savings Account

Health Reimbursement Account

Supplemental Insurance

Paid Time Off

Job summary

Kirchner Building Centers in Charleston, IL, is seeking an Administrative Assistant to support the Store Manager, lumberyard staff, and customers. This full-time, on-site role requires accurate processing of invoices, deposits, and daily banking tasks, with close collaboration to the corporate office.

The ideal candidate will be highly organized, capable of multi-tasking, and comfortable working with accounting basics (A/P, A/R) and the POS system.

Qualifications

• High school diploma or equivalent.
• Administrative and order processing experience.
• Highly organized with precise attention to detail.
• Experience with Bistrack, Microsoft Word / Excel, accounts payable and accounts receivable is preferred but not required.
• Understanding of basic bookkeeping functions (A/P and A/R).
• Knowledge of deadlines and sense of urgency to complete tasks with minimal supervision.
• Ability to multi-task.
• Team-player mindset and willingness to learn and collaborate.
• Strong communication and math skills.

Responsibilities

• Prepare daily bank deposits, bank reconciliations and taking deposits to the bank.
• Ensure invoices are processed accurately and on time per discounts.
• File and organize delivery tickets or transfers.
• Receive inventory into the POS system from vendors and other stores.
• Process customer payments on accounts and review delinquent accounts.
• Track donations throughout the year.
• Assist with coverage of the sales counter when time allows.
• Submit invoices for payment with correct PO numbers and GL coding.
• Review sales tax on daily charge transactions for accuracy.
• Perform general office tasks and daily collaboration with the corporate office team.

Skills

Administrative experience

Organized & detail-oriented

Multi-tasking

Communication skills

Math skills

Team player

A/P & A/R knowledge

Word/Excel proficiency

Bistrack familiarity

Education

High school diploma or equivalent

Tools

Bistrack

Microsoft Word

Microsoft Excel

Accounts payable

Accounts receivable

Job description

Description

Responsible for performing administrative work to support Store Manager, lumberyard employees and customers. This position ensures that everyday responsibilities are taken care of in a timely manner. While the administrative assistant position is located at the lumberyard, the candidate will report to the Store Manager, but will simultaneously work closely with the office team at KBC Headquarters.

We welcome applicants with all experiences! This is a full-time in person position, located in Charleston, IL.

Administrative Assistant Benefits Available

• 401(k) with company match
• Health Insurance
• Dental
• Vision
• Life Insurance
• Health Savings Account
• Health Reimbursement Account
• Supplemental Insurance
• Paid Time Off

Requirements

Administrative Assistant Essential Duties and Responsibilities

• Preparing daily bank deposits, bank reconciliations and taking deposit to the bank
• Ensure invoices are processed accurately and on time in accordance with discounts offered
• Properly file and organize incoming delivery tickets or transfers
• Receive incoming inventory from both vendors and other stores into the point-of-sale system
• Process customer payments on accounts, applying payments correctly and reviewing delinquent accounts
• Accurately track donations throughout the year
• Occasionally assist with coverage of the sales counter when time allows
• Submitting invoices for payment in accordance with check run dates and discount dates ensuring accurate processes have been followed (purchase order numbers, correct vendor selection, proper general ledger coding)
• Review sales tax on daily charge transactions to confirm accuracy
• General office work such as filing, answering phones, and other administrative tasks
• Daily collaboration with the corporate office team
• Other duties assigned by the Store Manager and/or Leadership

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent
• Administrative and order processing experience
• Highly organized with precise attention to detail
• Experience with Bistrack, Microsoft Word / Excel, accounts payable and accounts receivable is preferred but not required
• Understanding of basic bookkeeping functions (A/P and A/R, etc.)
• Knowledge of deadlines and sense of urgency to complete tasks with minimal supervision
• Ability to multi-task
• Team-player mindset and willingness to learn and collaborate
• Strong communication and math skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers for typing, filing, etc.; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee may lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to work on the computer for the duration of the workday.

Working hours

Monday - Friday 7:00am - 5:00pm; Rotation of hours on Saturday's 7:00am - Noon (hours may vary by location / season)

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Store Manager and/or Leadership to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.