Detail-Driven Administrative & Bookkeeping Pro

Kirchner Building Centers; Charleston (IL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Health Insurance

Dental

Vision

Life Insurance

Health Savings Account

Health Reimbursement Account

Supplemental Insurance

Paid Time Off

Job summary

Kirchner Building Centers in Charleston, IL is seeking an Administrative Assistant to support the Store Manager, lumberyard staff, and customers. This full-time, in-person role reports to the Store Manager and collaborates with the headquarters office to keep daily operations running smoothly.

The position involves banking tasks, invoicing, filing, POS entry, payments on accounts, and coordinating with vendors.

Qualifications

• High school diploma or equivalent
• Administrative and order processing experience
• Highly organized with precise attention to detail
• Experience with Bistrack, Microsoft Word / Excel, accounts payable and accounts receivable is preferred but not required
• Understanding of basic bookkeeping functions (A/P and A/R, etc.)
• Knowledge of deadlines and sense of urgency to complete tasks with minimal supervision
• Ability to multi-task
• Team-player mindset and willingness to learn and collaborate
• Strong communication and math skills

Responsibilities

• Preparing daily bank deposits, bank reconciliations and taking deposit to the bank
• Ensure invoices are processed accurately and on time in accordance with discounts offered
• Properly file and organize incoming delivery tickets or transfers
• Receive incoming inventory from both vendors and other stores into the point-of-sale system
• Process customer payments on accounts, applying payments correctly and reviewing delinquent accounts
• Accurately track donations throughout the year
• Occasionally assist with coverage of the sales counter when time allows
• Submitting invoices for payment in accordance with check run dates and discount dates ensuring accurate processes have been followed
• Review sales tax on daily charge transactions to confirm accuracy
• General office work such as filing, answering phones, and other administrative tasks
• Daily collaboration with the corporate office team
• Other duties assigned by the Store Manager and/or Leadership

Skills

Administrative tasks

Order processing

Highly organized

Bistrack

Microsoft Word

Microsoft Excel

Accounts payable

Accounts receivable

Deadlines

Multi-tasking

Team player

Communication

Math skills

Education

High school diploma or equivalent

Tools

Bistrack

Microsoft Word

Microsoft Excel

Job description

Kirchner Building Centers in Charleston, IL is seeking an Administrative Assistant to support the Store Manager, lumberyard staff, and customers. This full-time, in-person role reports to the Store Manager and collaborates with the headquarters office to keep daily operations running smoothly.

The position involves banking tasks, invoicing, filing, POS entry, payments on accounts, and coordinating with vendors.