Full Time Front Desk Operations Assistant San Jose

Think Academy International; Cupertino, Northern (CA, KY); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Training provided

Growth opportunities

Job summary

Think Academy International in San Jose is seeking a reliable Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. You will help with check-ins, materials prep, printing, supplies, and parent communication in a fast-paced education environment.

This full-time role offers a friendly team, training, and opportunities to grow into campus coordination or operations support while interacting with families and students during

Qualifications

• Strong communication and customer service skills required.
• Organized, dependable, and detail-oriented.
• Able to multitask and stay calm in a busy environment.
• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

Responsibilities

• Assist with daily office tasks (printing, filing, material preparation, data entry).
• Manage supply organization: monitor inventory and restock materials.
• Support logistics such as equipment setup and classroom readiness.
• Serve as first point of contact for parents, students, and visitors.
• Support check-in processes, class reminders, and inquiries.
• Assist with student gift redemption, merchandise, and prize inventory.

Skills

Communication skills

Customer service

Organization

Multitasking

Administrative experience

Job description

Full Time Front Desk Operations Assistant

San Jose

Title : Front Desk & Operations Assistant

Type: Full Time | 30-40 hrs/week (Tuesday–Sunday)

Compensation: $18–$25/hour (Based on experience)

Position Summary

Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication. It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Key Responsibilities

Administrative & Operational Support

• Assist with daily office tasks, including printing, filing, material preparation, and basic data entry.
• Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits.
• Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace.
• Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude.
• Support check-in processes, class reminders, and general parent inquiries.
• Assist with student gift redemption, merchandise distribution, and prize inventory.
• Provide basic program information and guide families to the appropriate staff members when needed.

Academic & Campus Support

• Help prepare printed materials, worksheets, and classroom supplies for teachers.
• Support tracking of attendance, class handouts, and post-class procedures.
• Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup).
• Maintain tidy and welcoming learning spaces across campus.

Qualifications

• Strong communication and customer service skills; enjoys working with families and students.
• Organized, dependable, and attentive to detail.
• Able to multitask and stay calm in a busy environment.
• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

What We Offer

• A supportive team environment with clear workflows and training.
• Opportunities to grow into academic operations, customer support, or campus coordination roles.
• Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.