Part Time Front Desk Assistant

Think Academy U.S; San Jose (CA); On-site; USD 24,796 - 34,440; Part time

Benefits offered by this job

Supportive team environment

Opportunities for growth in operations roles

Job summary

Think Academy U.S is seeking a Front Desk & Operations Assistant to provide administrative support while ensuring a welcoming environment for families and students. This part-time position requires strong communication skills and the ability to multitask in a fast-paced setting.

You will assist with daily office tasks, front desk operations, and classroom supplies management. Ideal candidates are organized, dependable, and enjoy engaging with the community while maintaining smooth campus functions.

Qualifications

• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

Responsibilities

• Assist with daily office tasks, including printing, filing, and data entry.
• Serve as the first point of contact for parents, students, and visitors.
• Help prepare printed materials and support tracking of attendance.

Skills

Strong communication and customer service skills

Organized, dependable, and attentive to detail

Able to multitask

Job description

Front Desk & Operations Assistant

Location: Cupertino / Los Altos (Occasional support across sites)

Type: Part Time | 20–30 hrs/week (Tuesday–Sunday)

Compensation: $18–$25/hour (Based on experience)

Position Summary

Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication. It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Key Responsibilities

Administrative & Operational Support

• Assist with daily office tasks, including printing, filing, material preparation, and basic data entry.
• Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits.
• Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace.
• Help coordinate campus resources during peak times (weekends, special programs, etc.).

Front Desk & Customer Service

• Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude.
• Support check-in processes, class reminders, and general parent inquiries.
• Assist with student gift redemption, merchandise distribution, and prize inventory.
• Provide basic program information and guide families to the appropriate staff members when needed.

Academic & Campus Support

• Help prepare printed materials, worksheets, and classroom supplies for teachers.
• Support tracking of attendance, class handouts, and post-class procedures.
• Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup).
• Maintain tidy and welcoming learning spaces across campus.

Qualifications

• Strong communication and customer service skills; enjoys working with families and students.
• Organized, dependable, and attentive to detail.
• Able to multitask and stay calm in a busy environment.
• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

What We Offer

• A supportive team environment with clear workflows and training.
• Opportunities to grow into academic operations, customer support, or campus coordination roles.
• Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.