Full-time Divisional Headquarters Office Assistant

The Salvation Army USA Eastern Territory; City of Syracuse (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid holidays

Pension Plan

Health care coverage

Life Insurance

Long Term Disability Insurance

Supplemental insurance options

Flexible Spending Account

Student Loan Forgiveness Program

403B

Christmas Bonus

Job summary

The Salvation Army USA Eastern Territory is seeking a full-time administrative professional at the Divisional Headquarters (DHQ). The role includes front-desk duties, mail handling, and support for various departments and events.

Ideal candidates will have a high school diploma, strong computer skills, and careful attention to detail. Experience with Word and Excel is preferred; regular interaction with staff and visitors is expected.

Qualifications

• Must have High School Diploma or GED
• Strong computer and software skills (Word/Excel)
• Attention to detail and effective communication required
• Proficient in MS Word and MS Excel; able to manage basic admin tasks

Responsibilities

• Greet visitors and direct them accordingly.
• Answer phones and respond to inquiries.
• Sort and distribute mail and packages.
• Prepare and process outgoing shipments.
• Assist with special events and general admin duties.
• Coordinate with Executive Administrator and Facilities Director.

Skills

Attention to detail

Communication skills

Computer proficiency

Working knowledge of Microsoft Word

Working knowledge of Microsoft Excel

Microsoft Word

Microsoft Excel

Computer literacy

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Job description

We're seeking a full-time administrative professional for our Divisional Headquarters

Our Full-Time Opportunities Offer

• Generous time off every year including 14 paid holidays, up to 3 personal days, vacation time, and sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Comprehensive Health Care Coverage with low-cost employee premiums, co-pays, and deductibles
• Company Paid Basic Term Life Insurance for Employee
• Long Term Disability Insurance
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
• Flexible Spending Account
• Eligibility for Federal Student Loan Forgiveness Program
• Tax Deferred Annuity (403B)
• Christmas Bonus

Scope And Purpose Of Position

The General Office Assistant acts as the first contact for anyone that calls/enters DHQ. They will receive visitors, vendors, phone calls and direct them to the proper department. In addition, this position will assist in office functions including, but not limited to mail room operations, administrative functions within various departments and assist with special events and the operations of DHQ.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet visitors to DHQ and direct them accordingly.
• Answer telephones and respond to caller inquiries/re-direct callers.
• Sort, screen and distribute incoming/outgoing mail, including processing of weekly all-Corps mail.
• Receive incoming packages and distribute accordingly.
• Prepare and process outgoing UPS express shipments as requested.
• Provide assistance to the Service Extension Director and Regional Services Coordinator including processing Service Unit Reimbursements.
• Assist with special event preparation and coordination (New Officer Orientation, Retired Officer Luncheon etc.)
• Perform general administrative duties as assigned.
• Work closely with Executive Administrator and Facilities Director to maintain operations Within DHQ.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Qualifications

• High School Diploma/GED
• Computer proficiency
• Attention to detail
• Working knowledge and experience with Microsoft Word and Excel programs
• Communication skills

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.