Administrative Assistant I

Quanta Services, Inc.; Maryland Heights (MO); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Accounts

401K with company matching

Paid Holidays and Vacation

Job summary

Quanta Services, Inc. is hiring an Administrative Assistant I in Maryland Heights, Missouri. This role is responsible for providing front office support, managing Accounts Receivable and Payable duties. The ideal candidate will bring strong organizational skills, ability to prioritize tasks, and proficiency in Microsoft Office. Benefits include health insurance, retirement plans, and vacation time. We are an Equal Opportunity Employer committed to diversity and inclusion.

Qualifications

• 0-2 years of relative experience in administrative roles.
• Ability to maintain confidentiality and work independently.
• Experience in a fast-paced environment.

Responsibilities

• Assist with daily office operations and administrative duties.
• Handle Accounts Receivable and Accounts Payable tasks.
• Manage incoming communications and correspondence.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Accounts Receivable/Payable experience

Education

High School Diploma

Tools

Microsoft Excel

Job description

About this Role

The Administrative Assistant I will provide day-to-day front office support.

In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth.

What You'll Do

• Assist with day-to-day office operations and provide administrative support/duties
• Responsible for Accounts Receivable and Account Payable duties for the office
• Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Field all routine and non-routine questions, and respond regularly to requests for information
• Assist customers with immediate needs, and support employees with tasks related to customer requests
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents
• Responsible for high level reporting and distribution
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Assist/provide backup support to other office support employees as needed
• All other duties as assigned

What You'll Bring

• Accounts Payable/Receivable and Payroll experience is a plus
• Demonstrated ability to work well independently, and follow through on assignments and meet deadlines
• Ability to plan, prioritize and organize workloads and achieve goals
• High energy level with ability to work in fast paced, ambiguous environment
• Ability to maintain a high level of confidentiality
• Ability to work well collaboratively within a team environment
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
• Excellent organizational and planning skills, with attention to detail
• Strong verbal and written communication skills
• Strong technical capacity
• Proficient in Microsoft Office, Excel

Required Education and Experience

• High School Diploma
• 0-2 Years of Relative Experience

What You'll Get

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
• Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
• Retirement Savings Plan (401K) with company matching
• Short & Long Term Disability
• Supplemental Life and AD&D Insurance
• Paid Holidays and Vacation

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.