Full Time Administrative Assistant, Chicago

Community Health Partnership of Illinois (CHP); Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Community Health Partnership of Illinois (CHP) in Chicago seeks a highly organized administrative professional to support daily operations, manage calendars, prepare documents, and handle communications with professionalism and discretion. The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced environment.

You will coordinate travel, assist with data entry, and help maintain an efficient, welcoming office.

Qualifications

• Previous experience in an administrative, office support, or coordination role preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Proficiency with common office software and collaboration tools.
• Professional, dependable, and able to maintain confidentiality.
• Strong problem-solving skills and a customer-service mindset.

Responsibilities

• Provide general administrative support to ensure efficient office operations.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize documents, reports, and correspondence.
• Answer and direct phone calls, emails, and other communications in a professional manner.
• Maintain organized filing systems, records, and office supplies.
• Assist with data entry, tracking, and updating internal information systems.
• Coordinate travel arrangements, meeting logistics, and event support as needed.
• Support team members with day-to-day administrative needs and special projects.
• Help ensure a welcoming, efficient, and well-organized office environment.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Confidentiality

Problem-solving

Customer-service mindset

Tools

Microsoft Office

Calendar & scheduling tools

Job description

Overview

Community Health Partnership of Illinois (CHP) is seeking a highly organized and proactive professional to provide essential administrative support and help keep daily operations running smoothly. The ideal candidate is detail-oriented, adaptable, and comfortable handling a variety of tasks in a fast-paced environment while maintaining a high level of professionalism and discretion.

Responsibilities

• Provide general administrative support to ensure efficient office operations
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, review, and organize documents, reports, and correspondence
• Answer and direct phone calls, emails, and other communications in a professional manner
• Maintain organized filing systems, records, and office supplies
• Assist with data entry, tracking, and updating internal information systems
• Coordinate travel arrangements, meeting logistics, and event support as needed
• Support team members with day-to-day administrative needs and special projects
• Help ensure a welcoming, efficient, and well-organized office environment

Qualifications

• Previous experience in an administrative, office support, or coordination role preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with accuracy and attention to detail
• Proficiency with common office software and collaboration tools
• Professional, dependable, and able to maintain confidentiality
• Strong problem-solving skills and a customer-service mindset

Preferred Attributes

• Positive attitude and willingness to take initiative
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and deadlines
• Comfort working in a dynamic environment with a variety of responsibilities

What We Offer

• A supportive and collaborative work environment
• Opportunities to build skills and contribute meaningfully to the team
• Exposure to a range of administrative and operational functions
• Competitive compensation and benefits, based on experience and location

If you are organized, resourceful, and ready to make a meaningful impact through dependable administrative support, we encourage you to apply.