Full-time Administrative Assistant

The Affinities Group; Oklahoma City (OK); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

The Affinities Group in Oklahoma City is seeking a dependable Administrative Assistant to support our team with varied, task-based work. This role emphasizes organization, resourcefulness, and the ability to juggle multiple priorities with minimal supervision.

You will handle data entry, calendar coordination, email correspondence, report preparation, onboarding support, and insurance-related tasks as needed. Proficiency in Microsoft Office or Google Workspace is essential.

Qualifications

• Prior experience in an administrative, support, or office assistant role.
• Strong organizational skills with attention to detail.
• Ability to adapt quickly to shifting priorities.
• Excellent written and verbal communication skills.
• Self-motivated and capable of working independently.

Responsibilities

• Assist with data entry, document organization, and digital file management
• Schedule meetings, coordinate calendars, and send reminders
• Handle email correspondence and follow-up communications
• Prepare and edit reports, memos, and other documents
• Support with onboarding paperwork or internal checklists
• Assist with insurance-related tasks (if applicable), such as carrier logins, document uploads, or client info tracking
• Other administrative tasks as needed to support daily operations

Skills

Organizational skills

Attention to detail

Communication skills

Independent work

Tools

Microsoft Office

Google Workspace

Job description

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

About the Role:

We are seeking a dependable and detail-oriented Administrative Assistant to support our team at The Affinities Group in a task-based capacity. This is a dynamic role where day-to-day responsibilities may vary depending on the current needs of the team or department.

This position is ideal for someone who is organized, resourceful, and comfortable juggling a variety of administrative tasks with minimal supervision.

Key Responsibilities:

• Assist with data entry, document organization, and digital file management
• Schedule meetings, coordinate calendars, and send reminders
• Handle email correspondence and follow-up communications
• Prepare and edit reports, memos, and other documents
• Support with onboarding paperwork or internal checklists
• Assist with insurance-related tasks (if applicable), such as carrier logins, document uploads, or client info tracking
• Other administrative tasks as needed to support daily operations

Requirements:

• Prior experience in an administrative, support, or office assistant role
• Strong organizational skills with attention to detail
• Ability to adapt quickly to shifting priorities
• Proficiency in Microsoft Office, Google Workspace, or similar tools
• Excellent written and verbal communication skills
• Self-motivated and capable of working independently

Preferred (but not required):

• Experience in insurance, real estate, or a professional services environment
• Familiarity with CRM or AMS systems (e.g., AMS360, AgencyZoom, etc.)

Compensation:

Hourly pay based on experience. Opportunity for increased hours or long-term growth based on performance and business needs.