Full-Cycle Legal Billing Coordinator

NPAworldwide; Buffalo (NY); On-site; USD 55,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401k with firm contribution

Profit sharing potential

Short and long-term disability

Employee assistance program

ID protection insurance

Group term life insurance

Year-end bonus potential

Job summary

NPAworldwide seeks a Billing Coordinator to own end-to-end client billing for assigned practice areas. The role handles prebills, attorney follow-through, and final invoices across client and carrier e-billing platforms, driving invoices to acceptance and payment. Legal experience is not required.

This is a full-time, on-site position in Buffalo, NY, with a comprehensive benefits package and opportunities for professional growth. Salary ranges are commensurate with experience and skill.

Qualifications

• Highschool Diploma or equivalent; associates degree preferred.
• 2+ years of billing experience in a law firm or professional services.
• Familiar with legal time and billing software and quick to learn new systems.
• Proficient in Excel for reconciliation and tracking.
• Strong written and verbal communication; ability to coordinate with clients and carriers.
• Experience with electronic billing submission and resolving invoice issues.

Responsibilities

• Manage monthly billing cycle for practices, handling ~1,000 invoices monthly.
• Prepare prebills, resolve discrepancies, and coordinate attorney prebills.
• Finalize and issue invoices across client formats and platforms; monitor acceptance.
• Submit invoices via client and carrier e-billing platforms; monitor status.
• Research and resolve rejected or short-paid invoices; process resubmissions.
• Monitor budgets, billing limits, and exceptions; escalate issues.
• Track billing appeals, deadlines, and outstanding invoice exceptions.
• Maintain guidelines, rate schedules, and e-billing requirements.
• Support new e-billing client setup, matter registration and test submissions.
• Assist AR by monitoring aging and coordinating payments; provide status reports.
• Support period-end close and process improvements.

Skills

Communication skills

Excel proficiency

Billing software knowledge

Education

Highschool Diploma or equivalent

Associates degree in accounting or related field (preferred)

Tools

Legal time & billing software

Microsoft Excel

Electronic billing platforms

Job description

NPAworldwide seeks a Billing Coordinator to own end-to-end client billing for assigned practice areas. The role handles prebills, attorney follow-through, and final invoices across client and carrier e-billing platforms, driving invoices to acceptance and payment. Legal experience is not required.

This is a full-time, on-site position in Buffalo, NY, with a comprehensive benefits package and opportunities for professional growth. Salary ranges are commensurate with experience and skill.