Billing Coordinator

NPAworldwide; Buffalo (NY); On-site; USD 55,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401k with firm contribution

Profit sharing potential

Short and long-term disability

Employee assistance program

ID protection insurance

Group term life insurance

Year-end bonus potential

Job summary

NPAworldwide seeks a Billing Coordinator to own end-to-end client billing for assigned practice areas. The role handles prebills, attorney follow-through, and final invoices across client and carrier e-billing platforms, driving invoices to acceptance and payment. Legal experience is not required.

This is a full-time, on-site position in Buffalo, NY, with a comprehensive benefits package and opportunities for professional growth. Salary ranges are commensurate with experience and skill.

Qualifications

• Highschool Diploma or equivalent; associates degree preferred.
• 2+ years of billing experience in a law firm or professional services.
• Familiar with legal time and billing software and quick to learn new systems.
• Proficient in Excel for reconciliation and tracking.
• Strong written and verbal communication; ability to coordinate with clients and carriers.
• Experience with electronic billing submission and resolving invoice issues.

Responsibilities

• Manage monthly billing cycle for practices, handling ~1,000 invoices monthly.
• Prepare prebills, resolve discrepancies, and coordinate attorney prebills.
• Finalize and issue invoices across client formats and platforms; monitor acceptance.
• Submit invoices via client and carrier e-billing platforms; monitor status.
• Research and resolve rejected or short-paid invoices; process resubmissions.
• Monitor budgets, billing limits, and exceptions; escalate issues.
• Track billing appeals, deadlines, and outstanding invoice exceptions.
• Maintain guidelines, rate schedules, and e-billing requirements.
• Support new e-billing client setup, matter registration and test submissions.
• Assist AR by monitoring aging and coordinating payments; provide status reports.
• Support period-end close and process improvements.

Skills

Communication skills

Excel proficiency

Billing software knowledge

Education

Highschool Diploma or equivalent

Associates degree in accounting or related field (preferred)

Tools

Legal time & billing software

Microsoft Excel

Electronic billing platforms

Job description

Billing Coordinator

Our client is currently seeking a full-time Legal Billing Coordinator to add to our growing finance team. This role owns client billing from start to finish for assigned practice areas. The coordinator is accountable for the full billing cycle prebill preparation and attorney follow-through, invoice finalization, submission through client and carrier e-billing platforms, and, critically, the pursuit of every invoice through to acceptance and payment. Legal experience is not mandatory.

Job Description:

Billing Coordinator

Our client is currently seeking a full-time Legal Billing Coordinator to add to our growing finance team. This role owns client billing from start to finish for assigned practice areas. The coordinator is accountable for the full billing cycle prebill preparation and attorney follow-through, invoice finalization, submission through client and carrier e-billing platforms, and, critically, the pursuit of every invoice through to acceptance and payment. Legal experience is not mandatory.

Key Responsibilities

• Manage monthly billing cycle for assigned practices, clients, and billing attorneys, processing approximately 1,000 invoices per month.
• Prepare, review, and distribute prebills and resolve billing discrepancies.
• Coordinate attorney prebills and follow up to keep billing cycles on schedule.
• Finalize and issue invoice notices in required client formats and through designated platforms.
• Submit invoices through client and carrier e-billing platforms and monitor acceptance.
• Research and resolve rejected, reduced, and short-paid invoices and process resubmissions.
• Monitor budgets, billing limits, and exceptions and elevate potential issues promptly.
• Prepare and track billing appeals, deadlines, and outstanding invoice exceptions.
• Maintain current guidelines, rate schedules, and e-billing requirements.
• Support new e-billing client setup, including matter registration and test submissions.
• Support accounts receivable by monitoring aging, responding to inquiries, and coordinating payment issues.
• Provide billing status updates and reporting while supporting period-end close and process improvements
• Process and document client payments via phone in accordance with firm procedures.
• Maintain strict confidentiality of client, firm, and personnel information.

Qualifications

• Highschool Diploma or equivalent; associates degree in accounting, business, or a related field preferred.
• 2+ years of billing experience in a law firm or professional services setting.
• Working knowledge of legal time and billing software and comfort learning new systems quickly.
• Proficiency with Microsoft Excel, including sorting, filtering, and basic formulas for reconciliation and tracking.
• Strong written and verbal communication skills, including the confidence to follow up with attorneys and to correspond directly with clients and carriers
• Hands-on experience with electronic billing submission and with researching and resolving invoice rejections and reductions.

Work Environment & Physical Requirements

• This is an on-site position based in the firms Buffalo office. The role involves extended periods of computer work and occasional light lifting of files and materials. Additional hours may be required during peak billing cycle periods and at fiscal year-end.
• Ability to manage multiple tasks and priorities in a dynamic work environment, with or without reasonable accommodation.
• 8:30 - 4:30 with a 1/2 hour lunch

Wage Information

$25.00 - $30.00 per hour depending on experience and skillset.

Benefits

Our generous benefits package includes paid time off in addition to paid holidays, medical/dental/vision insurance, 401k with Firm contribution, potential for 401 profit sharing, short and long-term disability insurance, employee assistance program, ID protection insurance, group term life insurance, and an opportunity for a year-end bonus based on performance.

Qualifications:

• Highschool Diploma or equivalent; associates degree in accounting, business, or a related field preferred.
• 2+ years of billing experience in a law firm or professional services setting.
• Working knowledge of legal time and billing software and comfort learning new systems quickly.
• Proficiency with Microsoft Excel, including sorting, filtering, and basic formulas for reconciliation and tracking.
• Strong written and verbal communication skills, including the confidence to follow up with attorneys and to correspond directly with clients and carriers
• Hands-on experience with electronic billing submission and with researching and resolving invoice rejections and reductions.

Why Is This a Great Opportunity:

Great firm.

Legal Experience Is Not Required.

Billing experience is requried.

Opportunity for a career path with the right mindset.

Salary Type

Annual Salary

Salary Min

$ 54600

Salary Max

$ 58500

Currency Type

USD