Full-Cycle AP Specialist: Vendor Payments & Audits

Paycom - ATS; San Antonio (TX); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

Life Insurance

Short and Long Term Disability

403(b) with employer match

Paid Time Off

Paid Sick Time Off

Paid Holidays

Job summary

San Antonio Museum of Art is seeking an Accounts Payable Specialist to manage the full cycle of vendor payments in the Finance and Administration department. You will process invoices, maintain vendor profiles, and ensure timely payments in accordance with company policy.

This hourly, non-exempt role requires strong Excel skills, basic bookkeeping knowledge, and attention to detail to support audits and financial reporting.

Qualifications

• High School Diploma or equivalent.
• Knowledge of bookkeeping and general accounting.
• Microsoft Excel proficiency.
• Ability to solve discrepancies, research, and support audit.

Responsibilities

• Receive, review, and enter invoices into Financial Edge.
• Match invoices to receipts and ensure policy compliance.
• Maintain vendor profiles.
• Authorize payment before issuing AP checks.
• Process ACH/Wire transfers via banking website.
• Enter and reconcile gift shop and admission revenue.
• Deposit checks and cash at the bank.
• Distribute monthly credit card statements for coding/approval.
• Handle mail correspondence and postage duties.
• Manage W9 forms and year-end 1099s.
• Order office supplies as needed.
• Support visitor experience during staff absence.
• Provide general office support to other departments.
• Perform other duties as required.

Skills

Bookkeeping

Excel

Discrepancy resolution

Education

High School Diploma

Job description

San Antonio Museum of Art is seeking an Accounts Payable Specialist to manage the full cycle of vendor payments in the Finance and Administration department. You will process invoices, maintain vendor profiles, and ensure timely payments in accordance with company policy.

This hourly, non-exempt role requires strong Excel skills, basic bookkeeping knowledge, and attention to detail to support audits and financial reporting.