Full Charge Bookkeeper - Dual Report

Maisons Marques & Domaines USA; Oakland (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Full healthcare package including med,

Dental & vision insurance

Competitive compensation and bonus

Job summary

Maisons Marques & Domaines USA is seeking a Full Charge Bookkeeper to support Diamond Creek Vineyards and MMD WineBook CA. The role reports to the Director of Accounting and Accounting Manager, and is based in our Oakland office.

The candidate will manage A/R, A/P, payroll and general accounting, with 5+ years of bookkeeping experience, expertise in MS Dynamics SL/BC and ADP, and a Monday–Friday on-site commitment.

Qualifications

• 5+ years progressive bookkeeping or accounting experience in wine/beverage/related industry
• Ability to work independently with high attention to detail
• Based in Oakland; on-site, Mon–Fri; CA driver’s license; travel as needed

Responsibilities

• Accounts Receivable: post invoices, deposits, import orders, post payments, monitor past due balances.
• Accounts Payable: code invoices, process payments, reconcile vendor accounts, issue 1099s.
• Payroll & Administrative: audit timecards, code expenses, run payroll reports in ADP; answer payroll queries.
• General Accounting: monthly/quarterly tax filings, GL postings, reconciliations, fixed assets, depreciation.
• WineBook CA Accounting: set up new customers in Dynamics, reconcile EFT portals, assist CA sales team monthly statements.

Skills

Attention to detail

Verbal & written skills

Excel proficiency

Education

Associate degree in accounting/finance/business

Tools

Microsoft Dynamics SL

Microsoft Dynamics 365 Business Central

ADP

Job description

Title: Full Charge Bookkeeper – Diamond Creek Vineyards and MMD WineBook

Reports to: Director of Accounting (MEW/DCV) and Accounting Manager (MMD)

Overview:

Maisons Marques & Domaines USA Inc. (MMD USA) was founded in 1987 as the U.S. sales and marketing arm for Champagne Louis Roederer and its California winery, Roederer Estate. Today, the company has grown into a well-respected niche-marketer and importer of family-owned, prestigious producers. In spitea of its growth, Maisons Marques & Domaines has retained the spirit of a small, hands-on company with a very dedicated team. It has built long-lasting, mutually rewarding alliances with key distributors in each U.S. market, based on personal commitment and entrepreneurship. As the wine industry continues to evolve in the U.S., MMD USA intends to remain an outstanding and distinctive ambassador of the wineries it represents.

MMD USA is seeking a Full Charge Bookkeeper to support both Diamond Creek and MMD WineBook CA. The position dually reports to the MEW/DCV Director of Accounting and the MMD Accounting Manager.

The primary role of the Full Charge Bookkeeper will be to support several accounting functions. This position will be an integral part of a dynamic accounting team in supporting a growing and evolving organization. The ideal candidate will embrace and assist with implementation of new technologies where appropriate in order to help build an efficient and scalable accounting and financial reporting operation.

This is a full-time, salaried position with benefits located in our Oakland office.

Diamond Creek Vineyards Winery Accounting (70%)

Accounts Receivable Processing:

• Post customer invoices accurately for Wholesale and DTC in the Dynamics
• Prepare and post bank deposits
• Import orders from POS into MS Dynamics
• Invoice shipped orders. Enter and post credit card payment deposits for DTC
• Monitor customer past due balances and perform collection follow up as needed

Accounts Payable Processing:

• Record and code approved invoices and payments in MS Dynamics - Track recurring invoices, insuring all invoices are received for month end close
• Process employee expense reports (using Concur) - Prepare and record Wire payments
• Prepare company credit card postings and reconciliations to receipts
• Process intercompany payables, medical, dental, vision 401(K) etc. - Reconcile monthly vendor account statements and communicate with vendors regarding payment status - Set up and maintain vendor accounts, requesting W-9s as needed
• Process year end 1099’s
• Review GL expense accounts monthly
• Track and record capital expenditures with direction from management.

Payroll & Administrative Accounting Support:

• Audit timecards and work with managers to ensure timecards are accurate using ADP Time and Attendance
• Code expense reports to include in payroll run. Generate various reports in ADP
• Answer questions from employees regarding payroll and schedules

Other General Accounting:

• Responsible for the timely monthly and quarterly sales tax filings
• Responsible for general ledger postings and journal entries
• General ledger reconciliations including bank and other balance sheet accounts
• Tracking fixed assets and preparing depreciation schedules
• Preparing and filing annual property tax returns
• Performing month-end closings and preparing the trial balance
• Provide back-up accounting support to Merry Edwards Winery as needed

WineBook CA Accounting (30%)

• New customer setup in Dynamics (SL and/or Business Central) and on EFT payment portals
• Act as liaison between Accounting and customers, including but not limited to: assisting with EFT payment portal onboarding, and helping resolve billing disputes.
• Reconcile EFT payment portals to the bank and to MS Dynamics, and take ownership of resolving any discrepancies.
• Prepare monthly statements in partnership with the CA sales team
• Monitor customer past due balances and perform collection follow up as needed
• Perform other ad hoc Accounting-related duties as needed

QUALIFICATION & EXPERIENCE REQUIREMENTS

• 5+ years of progressive bookkeeping or accounting experience, preferably in the wine, beverage, consumer products, or related industry
• Ability to work independently with a high attention to detail
• Strong verbal and written skills
• Strong proficiency in Microsoft Excel, including formulas, PivotTables, lookups, and data reconciliation.
• Experience with Microsoft Dynamics SL or Business Central preferred
• Experience with ADP is a plus
• Associate degree in accounting, finance, business, or a related field preferred; equivalent experience will be considered.
• Valid California driver's license and ability to travel between company locations occasionally, as needed.
• This position is based in our Oakland office and requires regular, Monday through Friday, on-site attendance.

PHYSICAL DEMANDS:

• Be seated for long periods of time

OUR BENEFITS:

• Competitive compensation and bonus package commensurate with experience
• Full Healthcare Package including medical, dental, and vision insurance, long-term disability insurance, life, and AD&D insurance