Accounting Assistant

Wine Industry Expo; California; On-site; USD 60,000 - 80,000; Full time

Job summary

Wine Industry Expo is seeking an Assistant Accountant to support month-end close, bank reconciliations, AP, payroll, cost accounting, and ERP rollout across a fast-paced winery environment in California.

The ideal candidate has 3–5 years of accounting experience, a Bachelor's in Accounting, and strong Excel skills. This on-site role offers growth and exposure to cross-functional teams in the wine industry.

Qualifications

• 3–5 years of accounting experience.
• Bachelor's degree in Accounting or related field.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and macros.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines.
• Demonstrated ability to work in a fast-paced environment and adapt to changing priorities.
• Proactive problem-solving and collaborative teamwork.

Responsibilities

• Support monthly reconciliations of bank accounts and balance sheet accounts.
• Manage accounts payable processes including invoice coding, vendor registration, billbacks, and validation.
• Support payment accounting activities including recording and reconciling payments.
• Perform payroll accounting entries and reconcile payroll accounts and liabilities.
• Review and reconcile employee expense reports and corporate Visa expenses.
• Assist Cost Accountant with cost analysis and costing entries.
• Perform inventory reconciliations and resolve variances.
• Prepare and post journal entries per accounting standards.
• Assist with ERP implementation including data validation and testing.
• Support special projects and other accounting initiatives.

Skills

Accounting

Excel

Detail-oriented

Organization

Communication

Education

Bachelor's degree in Accounting

Tools

Paychex

ERP system

Job description

Position Summary

The Assistant Accountant is an experienced accounting professional with a strong understanding of accounting principles and practices. This role requires a commitment to developing knowledge of the wine industry and winery operations. The ideal candidate is detail-oriented, organized, proactive, and capable of supporting a variety of accounting functions in a fast-paced environment.

Essential Functions

• Support monthly reconciliations of bank accounts, intercompany balances (due to/from), and balance sheet accounts.
• Manage accounts payable processes, including invoice portal administration, invoice coding, vendor registration, billbacks, and invoice validation to ensure accurate and timely processing.
• Support payment accounting activities, including recording and reconciling payments, verifying payment details, and resolving discrepancies.
• Perform payroll accounting activities, including preparing payroll-related journal entries, reconciling payroll accounts and liabilities, and coordinating with the Payroll team to resolve variances.
• Review, code, and reconcile employee expense reports and corporate Visa expenses, ensuring proper documentation, approvals, and accurate general ledger allocations.
• Assist the Cost Accountant with cost analysis and the preparation of costing entries.
• Perform inventory reconciliations, investigate discrepancies between inventory records and the general ledger, and collaborate with the Cost Accountant and operations teams to resolve variances.
• Prepare and post journal entries as needed, ensuring accuracy and compliance with accounting standards.
• Assist with the implementation of a new Enterprise Resource Planning (ERP) system, including data validation, process improvements, and system testing.
• Support special projects and other accounting initiatives as assigned.

Minimum Qualifications

• Minimum of 3–5 years of accounting experience.
• Bachelor's degree (B.A. or B.S.) in Accounting or a related field from an accredited four-year college or university.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and macros.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize responsibilities, manage multiple tasks, and consistently meet deadlines.
• Demonstrated ability to work effectively and adapt to changing priorities in a fast-paced environment.
• Positive attitude, strong initiative, and the ability to build collaborative relationships and contribute to the Accounting team's success.
• Strong analytical and creative problem-solving skills, with a proactive approach to identifying opportunities for improvement.
• Ability to work collaboratively with colleagues while demonstrating professionalism and upholding the company's commitment to excellence.

Additional Functions

• Comply with all company safety policies, practices, and procedures. Participate in required safety training and promptly report unsafe conditions or work practices.
• Contribute to team initiatives and perform additional duties as assigned.
• Maintain accurate and timely timekeeping records in Paychex.

Physical Requirements

• Perform primarily sedentary administrative duties requiring prolonged periods of sitting and computer use.
• Possess sufficient manual dexterity to operate office equipment, handle documents, and perform routine clerical tasks.
• Occasionally lift and move objects weighing up to 20 pounds.
• Perform occasional filing duties that may require bending, standing, reaching, or accessing filing cabinets.
• Possess sufficient visual and auditory capabilities to perform essential job functions, including computer work and office communications, with or without reasonable accommodation.

Work Environment

• Work primarily in a well-lit, climate-controlled office environment with adequate ventilation.
• Routinely use standard office equipment, including computers, telephones, printers, photocopiers, and filing cabinets.
• Experience moderate noise levels typical of an office environment, including conversations, telephone calls, and group activities.

Schedule and Travel Requirements

#WJ-FA-ASC-ON-FT-BC

• Primarily a standard weekday schedule, with occasional evening or weekend work as business needs require.
• Travel may be required based on business needs.