Full Charge Bookkeeper

Fabrication Enterprises Inc.; Village of Elmsford (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Fabrication Enterprises Inc. is seeking a Full Charge Bookkeeper to manage A/R posting, customer payments, and reconciliation.

You will create detailed Excel spreadsheets for aging, contact customers to resolve billing issues, and ensure accurate posting of checks and credit card transactions. The role requires strong Excel skills (including VLOOKUP), solid knowledge of double-entry accounting, and the ability to work independently within a team to maintain accurate financial records and respond

Qualifications

• Requires strong mathematical and logical deduction
• Proficient in Excel with advanced functions including VLOOKUP
• Demonstrated ability to research and analyze financial data
• Solid understanding of double-entry accounting system
• Experience monitoring and managing aging accounts
• Excellent interpersonal and communication skills with strong follow-up
• Superior time management and organizational skills
• Proficient with Excel, Word and Outlook

Responsibilities

• Post customer payments by recording checks and credit card transactions
• Contact customers to resolve deductions, short paid invoices and disputes
• Forward PODs and copies of invoices to customers as required
• Enter detailed notes in customer files for each contact
• Generate and forward AR statements upon request
• Make collection calls as needed
• Prepare and maintain Excel spreadsheet of AR posting for specialized accounts
• Reconcile customer/vendor AR accounts
• Create invoices in Key Customer Account Portals
• Process bank deposits accurately and promptly
• Review and approve pending orders to ensure smooth processing
• Other duties as assigned by management

Skills

Math & logic

Excel (VLOOKUP)

Financial data analysis

Double-entry accounting

A/R aging

Interpersonal skills

Time management

Computer skills: Excel/Word/Outlook

Tools

Excel

Word

Outlook

Job description

Busy Distribution center is seeking a Full Charge Bookkeeper

This individual will be responsible for posting customer payments by recording checks and credit card transactions. The ideal candidate must have excellent customer service skills in order to contact customers and effectively resolve billing problems and reducing A/R delinquencies.In addition, is responsible for creating and maintaining complex Excel Spreadsheets that details the A/R posting for specialized accounts.

Essential Duties and Responsibilities:

• Post Customer Payments by recording check and credit card transactions
• Contact customers to resolve deductions, short paid invoices and disputes
• Forward P.O.D. and copies of invoices to customers when required
• Enter detailed notes in customer files pertaining to every customer contact
• Generate and forward A/R Statements to customers upon request
• Make collection calls as needed
• Prepare and maintain Excel Spreadsheet of A/R posting for specialized accounts
• Responsible for customer account (Vendor)A/R reconciliations
• Create invoices in Key Customer Account Portals
• Prepare and process bank deposits swiftly and securely
• Review and approve pending orders to ensure smooth processing
• Other duties as assigned by Management

Required Skills

• Advanced mathematical and logical deduction skills
• Moderate to advanced Excel skills V-look up a must
• Demonstrated ability to research and analyze financial data
• Full knowledge of a double entry accounting system
• Experience with monitoring and managing aging accounts
• Strong interpersonal and communication skills with excellent follow-up skills
• Excellent time management, organizational and prioritization skills
• Must possess moderate to advanced computer skills with proficiency with Excel, Word and Outlook

Required Experience

• Minimum of 4 years’ experience as a Full Charge Bookkeeper
• Must have Intermediate to Advanced Excel Skills
• Excellent written and verbal communication skills
• Demonstrated ability to work both autonomously and as part of a team