Full Charge Bookkeeper

Executive Alliance; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Executive Alliance in New York City is seeking a Bookkeeper and Accounts Payable/Accounts Receivable Specialist to manage full-cycle AP/AR processing in-office. Convenient Upper East Side location.

You will process rent rolls and deposits, reconcile balances, and prepare monthly financial reports while supporting lease administration, budgeting, and audit prep. Real estate experience and keen attention to detail are essential.

Qualifications

• 6+ years of real estate accounting experience required.
• Experience in full-cycle AP/AR processing in-office.
• Ability to organize multi-entity ledgers and reconcile balances.

Responsibilities

• Process and record monthly rent rolls, security deposits, late fees, and other property income.
• Code, track, upload invoices and pay property expenses (utilities, contractors, taxes, insurance, maintenance).
• Reconcile monthly bank, credit card, and escrow accounts.
• Generate monthly P&L statements, balance sheets, and cash flow reports.
• Review lease agreements to apply escalations and prorated charges.
• Assist leadership with building annual property operating budgets and audit-ready documentation.

Skills

Bookkeeping

Accounts Payable/Receivable

Multi-entity ledgers

Attention to detail

Tools

QuickBooks

MRI

Job description

Prominent NYC Real Estate firm seeks a Bookkeeper Accounts Payable/Accounts Receivable Specialist to manage full-cycle AP/AR processing in-office. Convenient Upper East Side location.

Job Function:

Work in the office, no remote work.

Accounts Receivable (A/R):

Process and record monthly rent rolls, security deposits, late fees, and other property income. Follow up on delinquent accounts and initiate collections or eviction documentation if necessary

Accounts Payable (A/P):

Code, track, upload invoices and pay property expenses such as utility bills, contractor invoices, property taxes, insurance, and maintenance costs

Reconciliation:

Reconcile monthly bank, credit card, and dedicated escrow accounts to ensure accurate balances and prevent discrepancies

Financial Reporting:

Maintain, balance, and optimize the general ledger across various holding companies or LLCs. Generate monthly profit-and-loss statements, balance sheets, and cash flow reports.

Lease Administration:

Review lease agreements to accurately apply rent escalations, move-in/move-out costs, and prorated charges

Budgeting & Audit Prep:

Assist leadership with building annual property operating budgets, monitoring budget versus actual spending, and gathering audit-ready documentation for tax professionals

Job Requirement:

• Software: QuickBooks, MRI
• Need strong attention to detail and the ability to organize multi-entity ledgers
• At least 6 years of real estate experience.