Front Office Support

Panoramic Health; Florida; On-site; USD 35,000 - 45,000; Full time

Job summary

A healthcare management company in New York is seeking a Front Office Support to perform various administrative tasks. Responsibilities include answering calls, scheduling appointments, and maintaining a professional reception area. Candidates should have a high school diploma and 2-3 years of experience in a similar role, with strong interpersonal and communication skills. This role emphasizes creating a welcoming environment in a busy office setting.

Qualifications

• 2-3 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls.

Responsibilities

• Reporting to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.

Skills

Interpersonal skills

Communication skills

Office administration

Professional appearance

Education

High school diploma or GED

Formal qualification in office administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Printers and copiers

Job description

Panoramic Health is seeking a Front Office Support to perform various administrative and clerical tasks. Responsibilities include filing, answering the phone, organizing documents, basic bookkeeping, and more. Familiarity with all necessary office equipment, software, and procedures is required.

Responsibilities Include

• Reporting to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Perform other duties and responsibilities as required, assigned, or requested.

Qualifications

• High school diploma or GED.
• 2-3 years of experience in a similar role.
• Formal qualification in office administration, secretarial work, or related training.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, as well as scheduling appointments.
• Ability to observe business etiquette and maintain a professional appearance.
• Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

The Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws.