Front Office Representative-Neurology

IMS Care Center; Avondale (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Life insurance

Paid time off

401K plan

Job summary

IMS Care Center in Avondale, AZ, is seeking a Front Office Representative for its Neurology clinic. The role centers on phone support, patient check-in/out, scheduling, and basic insurance coordination to ensure smooth patient flow and accurate billing.

The ideal candidate has at least 1 year of customer service experience, insurance verification skills, and proficiency with Athena. Strong communication and organizational abilities are essential for success.

Qualifications

• High School Diploma or GED required.
• At least 1 year of customer service experience.
• Verification of insurance experience.
• Experience with Athena system is a plus.
• Excellent communication and organizational skills.
• Ability to plan, coordinate and organize front office tasks and workflow.

Responsibilities

• Coordinates and manages physician clinic schedules.
• Welcomes patients and explains services, payments, and billing.
• Verifies demographics and scans insurance cards; files forms.
• Schedules appointments, tests, procedures; directs walk-ins.
• Collects co-pays/deductibles; reviews balances and issues receipts.
• Answers calls and routes to appropriate staff; maintains front desk.
• Keeps front office clean and supports daily operations.

Skills

Customer service

Insurance verification

Communication

Organizational skills

Scheduling

Teamwork

Education

High School Diploma or GED

Tools

Athena

Microsoft Office

Scheduling software

Email applications

Job description

Headquartered in Phoenix, IMS Care Center is a team of 500 employees and a physician-led organization united through its providers’ commitment to high-quality innovative health care. Each day is a new day for ground-breaking ideas and unparalleled opportunity. Ours is a culture focused on what we can accomplish today, and where it can lead us tomorrow.

IMS Care Center is currently searching for a professional, compassionate and knowledgeable individual to fill the position of Front Office Representative for our Neurology clinic in Avondale. The Front Office Representative is responsible for answering the phone, scheduling patients, check in and check out, but may assist with insurance authorization/verification, and other office functions. This position will be heavy on phone support and customer service with patients.

ESSENTIAL FUNCTIONS

• Coordinates and manages physician clinic schedules
• Welcomes patients as they contact the office either personally or by telephone, and explains the services available, payment categories, and billing procedures.
• Manages check-in and check-out functions. Verifies demographics of new patients and scanning insurance cards for the medical file. Gives patient forms prior to meeting with the provider and verifies that the patient has completed the forms completely and accurately, including signature and date. Adds completed forms to the medical file.
• Schedule prep day before verifying insurance/outstanding liabilities/medical record/informing patients of copay and deductibles.
• Schedules appointments/tests/procedures. Directs walk-in patients and emergencies as per established policies and procedures
• Collects deposits or co-pays/deductibles prior to the patient being seen by the provider per established policies and procedures. Reviews account for balances due. Informs patient of their outstanding balance, collects said balance, and issues cash receipt when monies are collected
• Answers all incoming calls and route them to the appropriate staff, phones must be answered within 3 rings and phone ring volume must be turned up to level 5
• Reviews daily clinic schedule to ensure appropriate authorizations/co-pays. Works closely with clinical staff to assure smooth patient flow and cut down on waiting time
• Makes reminder calls for next day appointments. Follows up on “no show” patients on a daily basis
• Provides excellent customer service and assistance to patients of the practice
• Pulls faxes and disseminate to the appropriate individual
• Oversees petty cash, close batches, post co-pays to batches, and End of Day balancing of the cash drawers. Notifies manager of any reconciliation shortages immediately
• Arranges transportation/interpretation for patients if needed
• Scan documents into Athena
• Responsible for the overall cleanliness of the front office
• Perform other duties as assigned
• Hours may vary and be outside of normal office hours depending on business needs

Requirements:

• At least 1 year of customer service skills and experience
• Verification of insurance experience
• Previous experience with Athena system a plus
• Ability to plan, coordinate and organize front office tasks and workflow
• Excellent customer service and communication skills
• Excellent communication skills, ability to take initiative, work well with an established team
• Excellent organizational skills
• Attention to detail computer skills using Microsoft software, scheduling software and email applications
• The ability to work in a constant state of alertness and in a safe manner

Education:

• High School Diploma or GED

Joining IMS Care Center is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. Our hope is that each day you’ll uncover a new reason to love what you do. If this sounds like the workplace for you,

You can look forward to a generous compensation package including medical, dental, vision, short-term and long-term disability, life insurance, paid time off and a very lucrative 401K plan.

*IMS is a tobacco-free work environment

IMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

Education

Required

High School or better.

Experience

Required

Verification of insurance experience

1 year customer service skills and experience

Preferred

Excellent communication skills, ability to take initiative, work well with an established team

Previous experience with Athena system a plus

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.