Front Office Receptionist

VMC Group; Bloomingdale (NJ); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in Industrial Machinery Manufacturing is seeking a friendly and professional Front Office Receptionist. This role involves greeting visitors, managing phone calls, and providing administrative support to ensure smooth office operations. Ideal candidates will have strong interpersonal skills and a proactive mindset. Join us to build a valued career with comprehensive benefits including health insurance and professional development opportunities.

Benefits

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Wellness programs

Professional development opportunities

Qualifications

• 3 years of Receptionist experience required.
• Typing speed of 60 WPM.

Responsibilities

• Greet and assist visitors, managing the front desk.
• Administer incoming calls and redirect as needed.
• Provide administrative support to keep operations running smoothly.

Skills

Interpersonal skills

Organizational skills

Communication skills

Confidentiality

Proactive mindset

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Join to apply for the Front Office Receptionist role at VMC Group

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Join to apply for the Front Office Receptionist role at VMC Group

Description

We are seeking a friendly and professional Receptionist to be the first point of contact for our office. In this role, you will greet and assist visitors, including vendors, customers, and job applicants, ensuring a welcoming and organized front desk experience. You will also manage a multi-line phone system, directing incoming calls efficiently. Additionally, the Receptionist will provide administrative support to keep office operations running smoothly.

• Welcome, assist, and manage the flow of guests, visitors, employees, and callers at The VMC Group.
• Professionally and efficiently administer all incoming telephone calls and redirect; accordingly, takes and delivers messages or transfers calls to voicemail when appropriate.
• Greet guests, visitors, and employees in a professional, friendly, hospitable manner.
• Control visitor access through sign-in sheet, announcement to appropriate party, guest badges.
• Respond correctly and appropriately to inquiries about company services and representatives.
• Maintain Employee Location Information.
• Record all absences and late arrivals called in to the company voice mailbox.
• Distribute daily calendar reflecting staff activity away from the office/plant.
• Maintain updated data sheets such as floor plans, telephone directories, desk assignments, and office name plates.
• Provide additional administrative support as needed such as sorting, organizing, and distributing mail, coordinating shipping (FedEx, UPS, etc.), and filing.
• Provide administrative support to the Executive staff as needed.
• Handle meal arrangements and ordering for meetings and team events.
• Place and track Amazon orders and deliveries.
• Ensure office supplies and toiletry items are stocked and replenished.
• Maintain cleanliness and functionality of kitchen and restrooms, schedule repairs if needed.
• Monitor office printers—refill paper, clear jams, check toner levels, and order supplies.
• Provide clerical support to the Culture Committee.

Requirements

Knowledge/Skills/Abilities:

• Proficient in Microsoft Office, especially Excel and Word, with a typing speed of 60 WPM.
• Strong interpersonal, organizational, and communication skills, with the ability to multitask, prioritize, and work independently.
• Maintains strict confidentiality and demonstrates professionalism.
• Thrives in a fast-paced environment while maintaining accuracy and efficiency.
• Possesses strong character, integrity, and ethical standards.
• Demonstrates a proactive mindset and a strong sense of urgency.

Minimum Qualifications:

• High School diploma or GED
• 3 years of Receptionist experience

At VMC Group, we support our employees professionally and personally, offering benefits such as health, dental, and vision insurance, 401(k) with company match, paid time off, wellness programs, and professional development opportunities.

Join us and build a career where you’re valued and supported. Apply today!

Salary: $20.00 to $23.00 an hour

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• Industrial Machinery Manufacturing