Finance & Operations Coordinator - Grants, Travel & Admin

ARTS COMMISSION; Phoenix (AZ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Arizona Commission on the Arts in Phoenix, AZ is seeking a Finance and Operations Coordinator (Grade 18) to provide essential administrative and fiscal support across agency operations. The role reports to the Director of Finance and Operations and emphasizes attention to detail, time management, and the ability to learn state software platforms such as AZ360, Salesforce, and InfoAdvantage.

This entry-level position handles tasks in fiscal operations, travel coordination, and general office

Qualifications

• Working knowledge of standard office operations, recordkeeping, filing protocols, and document workflow management.
• Experience using Microsoft Office Suite and Google Workspace, with aptitude for learning complex software.
• Exceptionally accurate inputting, reviewing, and maintaining records and financial entries.
• Strong organizational skills to manage multiple daily tasks and deadlines.
• Excellent active listening, written communication, and customer service to staff and vendors.
• Ability to handle confidential financial and personnel information with discretion.

Responsibilities

• Provide administrative support for grants, accounts payable/receivable, and state financial transactions.
• Coordinate staff travel logistics, including flights, hotels, and reimbursements; manage travel records.
• Assist Grants Team with tracking Final Reports and maintain onboarding materials and procedures.
• Perform standard office duties and serve as point of contact for facilities and vendor requests.

Skills

Administrative & Clerical Knowledge

Technical Software Proficiency

Detail & Precision

Time Management & Organization

Communication & Service

Professional Judgment & Discretion

Tools

Microsoft Office Suite

Google Workspace

Job description

Arizona Commission on the Arts in Phoenix, AZ is seeking a Finance and Operations Coordinator (Grade 18) to provide essential administrative and fiscal support across agency operations. The role reports to the Director of Finance and Operations and emphasizes attention to detail, time management, and the ability to learn state software platforms such as AZ360, Salesforce, and InfoAdvantage.

This entry-level position handles tasks in fiscal operations, travel coordination, and general office